Level 7

Question

How can I retrieve a W-2?

Forum|Forum|7 years ago
January 20, 2019
3 replies
51 views

No text available

QuickBooks Online

Morgan_B

QuickBooks Team

Hi there, john-march.

I appreciate you taking the time to contact the Community. I'd be glad to show you how to retrieve a W-2.

There are just a few steps to get this done. Here's how:

1. Click the Taxes tab in the left navigation bar.

2. Choose Payroll Tax at the top of the page.

3. Select All Employees or a specific employee from the drop-down menu.

4. Click the W-2, Copies B, C & 2 link.

From here you can view and print the W-2. This article provides additional details on retrieving these forms: Print your W-2 and W-3 forms.

You can also retrieve archived W-2 forms by:

1. Clicking the Taxes tab, then Payroll Tax.

2. Under the Forms section, select Annual Forms.

3. Select Annual Tax Forms in the first box, and then W-2, Copies B, C & 2.

This write-up offers info on viewing archived forms: View your previously filed tax forms and payments.

Keep up the great work and please let me know if you have any other questions.

V

Volga0801

Hi! I couldn't create W2's. When I choose Taxes --> Payroll tax, there is no drop-down employees menu on my screen, and no W2 forms. The same is in Filings.

K

Ken109

Same here. I think this help file is old. Please update so we can access the W2s

R

Raquel777

How can I retrieve my 2021 w-2

Form.

Thank you for helping me

J

JGunn

What am I supposed to do if my company stopped using Quick books. We transferred over to a new system and I no longer have access to my W2.

I

Ivan_G

Moderator

Thanks for joining this thread, JGunn. Let me discuss your data accessibility in QuickBooks Online (QBO) when your subscription is canceled or expires.

The duration for which QBO retains your data is determined by how long you've canceled your subscription. You can still access your W-2s data depending on this period.

If your company stopped using QuickBooks for less than a year, you can still access the data on a read-only set-up. However, if it's already been a year, I recommend contacting the IRS directly. This way, you can request a copy of your previously filed W-2s from them.

Additionally, here's an article about data accessibility in QBO whenever your subscription is stopped or canceled: What happens to my QuickBooks Online data after I cancel?

Also, you can check this article if you wish to re-subscribe to QBO sometime in the future: Reactivate in QuickBooks Online.

Don't hesitate to post in the Community forum if you have more QuickBooks-related queries. We're always happy to help.

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