Hello, @gsrrob. In QuickBooks Online (QBO,) account numbers are manually entered. Let me show you how it's done. First, you need to enable the option and manually allocate for each account in your Chart of Accounts by following the steps below. To enable, here's how: Go to the Gear icon, then select Account and Settings.Choose the Advanced tab.In the Chart of Accounts section, click the Edit (pencil) icon.Check Enable account numbers and Show account numbers.Click Save, then Done. Once finished, let's assigned the numbers to your accounts. Here's how: In the right-hand menu select Accounting and then Chart of Accounts.Click the drop-down next to View register on an account and click Edit.Enter the account numbers in the Number column.Click Save and close once done. You’ll now see the number in the Number field in your Chart of Accounts. This will also appear in the Name area in front of the account's title. If you view your Balance Sheet, you will now see your accounts in order by number instead of alphabetically. This can be a great way to better organize your accounts. That's it. For the detailed steps, you can refer to this article: How to Enable and Use Account Numbers. Should you have other questions about QuickBooks features, let me know by leaving a comment. I'm just around if you need help. Have a great day!

Question

I cant see account numbers

Forum|Forum|5 years ago
July 28, 2020
4 replies
30 views

No text available

QuickBooks Online

lynda11_2

Level 5

Hi @gsrrob :

By default, the setting for account numbers is off. go To the gear on the top right side, account settings>advanced>and edit chart of accts>enable account numbers. See pic below.

Lynda

A

AileneA

Moderator

Hello, @gsrrob.

In QuickBooks Online (QBO,) account numbers are manually entered. Let me show you how it's done. First, you need to enable the option and manually allocate for each account in your Chart of Accounts by following the steps below.

To enable, here's how:

Go to the Gear icon, then select Account and Settings.
Choose the Advanced tab.
In the Chart of Accounts section, click the Edit (pencil) icon.
Check Enable account numbers and Show account numbers.
Click Save, then Done.

Once finished, let's assigned the numbers to your accounts. Here's how:

In the right-hand menu select Accounting and then Chart of Accounts.
Click the drop-down next to View register on an account and click Edit.
Enter the account numbers in the Number column.
Click Save and close once done.

You’ll now see the number in the Number field in your Chart of Accounts. This will also appear in the Name area in front of the account's title.

If you view your Balance Sheet, you will now see your accounts in order by number instead of alphabetically. This can be a great way to better organize your accounts.

That's it. For the detailed steps, you can refer to this article: How to Enable and Use Account Numbers.

Should you have other questions about QuickBooks features, let me know by leaving a comment. I'm just around if you need help. Have a great day!

B

Bob_from_Star

Can anyone help with QuickBooks desktop (not Online)? The first step for the answer re enabling account numbers is to click the gear box, but I don't seem to have a gear box icon.

Thank you!

J

jamespaul

Level 8

Hello, Bob.

I'm happy to help you re-enable the account numbers in QuickBooks Desktop.

You'll want to go to your Preferences to enable account number feature. Here are the steps:

Click the Edit button, then select Preferences.
Go to the Accounting tab.
Select the Company Preferences tab.
Check the Use account number box.
Click OK.

If you need to add an account number to your existing accounts, you'll want to follow these steps:

Go to the List menu, then select Chart of Accounts.
Find the account you want to add an account number to, then right-click on it.
Select Edit Account.
Add the account number in the Number field.
Click OK.

You can learn more about managing your Chart of Accounts here: Learn about the chart of accounts in QuickBooks.

If you're using the Online Bank Feeds in QuickBooks, you can read this article in case you need help managing your bank transactions: Add and match Bank Feed transactions in QuickBooks Desktop.

Need more help managing your Chart of Accounts? Please let me know what you need to accomplish. I'm always here to assist. If you have questions about other processes in the Desktop platform, you can add them to your reply.