Giving check writing access without giving access to view bank balances

Hello there, 3500Reading.

Let me share some information to help move forward about adding user access to your employee.

QuickBooks Enterprise allows you to add and customize the access for different user roles. For the permission mentioned above, go to the Users and Roles window to accomplish this task. From there, select the appropriate role list. I’ll guide you on how to do this in your company.

1. Press the Company menu at the top bar to choose Users and Set Up Users and Roles.
2. In the Users and Roles window, tap the User List tab and tap the New menu.
3. Type the user’s name and password in the appropriate fields.
4. In the Available Roles section, pick the role you wish to assign for the employee and then hit the Add button.
5. Click OK.

Check out these articles, for an overview on how to manage roles, add users, and restrict the permission level.

• Create and manage roles in QuickBooks Desktop Enterprise
• QuickBooks Desktop Users and Restrictions

Feel free to visit the Community again if you have other concerns or questions. I’ll be around to help and make sure you’re taken care of. Have a great day ahead.

Because the system requires the ability to deduct funds from a specific bank account and track the transaction's history, it is not currently possible to grant this permission without also giving them access to the bank register, which can reveal sensitive information like bank balances. However, QuickBooks offers a solution for QuickBooks Desktop Enterprise where you can create a bank sub-account to limit which bank accounts a user can write checks from or view. The workaround is outlined about halfway down f the page here: 

https://quickbooks.intuit.com/learn-support/en-us/help-article/write-checks/create-modify-print-checks/L6KKhHjlA_US_en_US?uid=mhuseaz1