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D
davidmatyas
February 9, 2026
Question

How to remove a transaction from the pending reconcile list without deleting it

  • February 9, 2026
  • 1 reply
  • 17 views

I have some deposits that are showing up as unreconciled from a previous year which I have since closed.

Using a GL entry, my accountant reconciled the accounts. However, they show up in the to reconcile list. Is there a way for me to remove them from that lsit without deleting them?

 

Thank you 

1 reply

Rainflurry
Rainflurry
Level 11
February 9, 2026

@davidmatyas 

 

No, you can't remove them without deleting them; you want to reverse them in the current year.  Because this is double-entry accounting, those deposits that are causing your bank balance to be overstated are also causing whatever account(s) listed under 'FROM ACCOUNT' on the deposits to be over/understated by the same amount. 

 

To fix this, create an offsetting payment(s) so that the unreconciled deposits can be cleared against the payments without affecting your bank balance, which, presumably, is correct.  If that's the case, then go to Write Checks and create a check dated in 2026 for the same amount as the unreconciled deposits and break out the 'ACCOUNT' on the check in the same accounts and amounts as the 'FROM ACCOUNT' on the deposits.  This will allow you to clear the deposits against the checks (netting to $0), and it will also correct the under/overstatement of the accounts on the deposits.      

 

   

A
ArielIQuickBooks Team
QuickBooks Team
February 9, 2026

Hello, David and Rainflurry.

 

I have a slightly different perspective on the situation. It seems to me that these payments were previously reconciled but became "unreconciled" when the accountant made GL entries.

 

If this is the case, David, you can just redo the reconciliation for the affected period. I recommend starting with the oldest month and working your way forward. This process would effectively relink everything and remove those transactions from your list.

 

Start by removing the checkmark symbol for the transactions that remain marked as reconciled. Just click that mark in each transaction in the register and then clicking on Record to save your changes. After that, proceed to reconcile from the oldest month, following the typical reconciliation process. However, I strongly recommend backing up your file before making any changes, and also consulting your accountant to see if there's a better way out of this in terms of accounting.

 

Please don't hesitate to reach out if you have further questions. We're here to assist you anytime.

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