Journal Entry showing in Bank Rec as Deposit/Credit

@ClaudiaS_25 

If the journal entry is to offset a stale check, then you should have the stale check on Checks and Payments side.  Is the check there?  If so, clear them against each other.  If not, then what happened to the stale check?

Hi there, Claudia.

In QuickBooks Desktop,  journal entries can affect either the debit or credit side, depending on the accounts involved. If you created a journal entry for a stale-dated check, it credited the bank account, showing as a deposit during reconciliation.

If you’ve determined that the journal entry is accurate and belongs in your reconciliation, you can mark it as cleared directly in the bank register. However, before doing so, it’s a good idea to ensure the entry was recorded correctly and aligns with how you’re handling that stale-dated check.

Here are some steps to help:

1. Go to the Banking menu.
2. Select Reconcile.
3. Choose the appropriate Bank Account and input the Statement Date, Ending Balance, and any other details from your bank statement.
4. Click Continue.
5. In the Reconciliation window, look for the stale-dated check on the left side under Checks and Payments.
6. The journal entry is on the right side under Deposits and Other Credits.
7. Match the amount, and they should be the same ( e.g., the stale check 1000 and the journal entry reversing it for 1000).

If you don’t see the stale check or journal entry, verify that both transactions have been entered with the correct account and date range to show in the reconciliation. Ensure neither one was archived, deleted, or voided.

In the Reconciliation Window:

1. Check the box to clear the journal entry under Deposits and Other Credits.
2. Check the box to clear the stale-dated check under Checks and Payments.

These two items are offsets to one another, and clearing them together ensures they cancel out.

1. Verify the reconciliation difference at the bottom of the window.
2. The difference should be $0 once you’ve cleared all applicable transactions that appear on the bank statement.
3. Click Reconcile Now to complete the process.

Let us know if you have any further concerns. We are here to assist you promptly.