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I
Icrs1901
July 22, 2025
Question

QB reconciliation with a Bank Statement

  • July 22, 2025
  • 4 replies
  • 21 views

Hi. I recently sold my business and before the new owner choose a different accounting program (not QB) they made (4) deposits into my business Checking Account. The new owner and myself then spoke to my Accountant and at that time we decided that we could not "mix" the old business (mine) with the new business (theirs). We were able to remove from QB the transactions that made up the (4) deposits they made into my Checking Account but when I received the Bank Statement for that month the (4) deposits are on the Bank Statement and now when I try to reconcile that months Bank Statement I am "off" by the amount of the (4) deposits. How do I record the amounts of the (4) deposits into QB so that I can reconcile that month and move forward?

 

In a nut shell the (4) deposits are on my Bank Statement but are not in QB so I cannot reconcile the month in question.

 

Thank you

4 replies

C
Candice14
Level 8
July 22, 2025

Good afternoon, @Icrs1901. 

 

It's great to see you back in the Community! 

 

To clarify before moving forward, can you tell us how you removed these transactions? Did you delete, void, or go another route when removing them? 

 

This will help us determine the next steps you need to take to get this resolved and added back to QBDT. I'll be just around the corner when you're ready! 

I
Icrs1901Author
July 24, 2025

Hi. Thank you for responding. The transactions in question were deleted out of QB.

 

Thanks again.

B
BabyBQuickBooks Team
QuickBooks Team
July 24, 2025

You can manually create Bank deposits to re-enter them in QuickBooks, lcrs1901.

 

Here's how:

 

  1. On the Homepage, select Make Deposits.
  2. Close the Payments to Deposit window or select OK.
  3. In the Make Deposits window, select the account you want to put the deposit into from the Deposit to dropdown.
  4. Check the deposit total. Make sure the account and selected payments match the deposit slip from your bank. Use your deposit slip as a reference.
  5. Enter the date you made the deposit at your bank.
  6. Add a memo as needed.
  7. When you're done, select Save & Close.


 

Considering your decision to separate the old business transactions from the new ones, you can skip the steps above and proceed with the reconciliation process by entering the ending balance amount, excluding the last deposits made into your checking account. I recommend consulting your accountant to ensure accuracy during this process.

 

Please let us know if you have any other inquiries. The Community team is here to help.

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