QBO - Bank transactions not matching to billable expenses.

The system will suggest transactions to match when they have the same amount and date, JohnJTS. Since your billable expense and bank transaction dates don't align, you can manually match them.

You can match the bank transaction with the Invoice instead, as you already attached the Billable expense to it. Before proceeding, review the bank account you selected in the Deposit To field to verify that these records are on the same account. This way, it will appear on the Bank transactions page whether it's open or paid.

Alternatively, please know that QuickBooks relies on the data provided by your financial institution. While you can't change the date on the billable expense to reflect the actual date, let's exclude the bank transaction and manually import a new one with the same date (15.9.25).

Here's how to do that:

1. Go to the My apps menu, then hover your mouse over Accounting, then Bank transactions.
2. Locate the bank transaction dated 17.9.25.
3. Click the transaction to expand, then click Exclude.
   

Afterwards, prepare a CSV file containing an entry with the same date (15.9.25) as the billable expense you've created in QuickBooks. Ensure to use the correct format to avoid errors in QuickBooks. Next, manually upload it to the program.

Once done, match the bank transaction with the invoice.

It's also worth noting that reconciling an account helps ensure you match your bank statements. If you need assistance, consider seeking guidance from our QuickBooks Live Expert Assisted.

Do you need further help managing your entries or expenses? Add the details to your reply so we can address them accordingly.