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July 22, 2025
Question

Why are matched payments showing as undeposited funds?

  • July 22, 2025
  • 1 reply
  • 2 views
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1 reply

Bryan_M
QuickBooks Team
July 22, 2025

A matched payment shows in the undeposited funds if the items from that transaction are assigned to that account, @kayendee.

 

The first thing to do is to review the item income account link to that matched payments which is the invoice and see if it falls under the Undeposited Funds

 

If it does, you can proceed to the Bank Deposit section because all transactions from Undeposited Funds will show here. Then, put it to the right account. Here's how: 

 

  1. Click the + New icon.
  2. Select Bank Deposit from the Other column.
  3. Put a checkmark next to the transactions connected to those payments that fall into the undeposited funds. Then, Save and Close

 

 

After placing them to correct account, change the item's Income Account from the Products & Services section  by editing it. Take note, changes will only affect future invoices. 

 

Leave a comment below if you have additional questions about categorizing payment transactions.