Business Discussions

We have an agreement with a few of our vendors that they will get paid by us, when we get paid by our customer.  Ex:  I get a bill from ABC Company for $2500.00.  I enter the bill and mark it billable to my customer, Jane Doe.  When I create the invoice to Jane Doe, I "Add Time and costs" and my bill for $2500 is showing.  I choose that bill and it is added to the invoice.  I mark up the cost and send it to Jane.  30 Days later,  Jane pays her invoice.  Is there a way I can track that bill as being paid by the customer or at least track that bill reference number to see what customer invoice it was attached to without opening every invoice billed to Jane Doe to find it?

 Resolve Advance PayResolve launches Advance Pay, now your small business can capitalize on big opportunities!  Overview:Resolve is excited to offer it’s new Advance Pay product, which is focused on fueling growth in America’s back bone of small businesses. Small businesses tend to be lighter on resources and working capital, which tends to limit them from offering credit terms. These limitations mean these businesses can not capitalize on larger buyer and government opportunities that require credit terms to be offered.How it works: Get approved with a revolving merchant line of creditSeamlessly submit your invoices and get paid right awayBuyer Payments get sent to ResolveBenefits:Fast access to working capitalAbility to now offer credit termsTarget a new buyer market of larger companies that require you to offer credit termsGrowth in AOV and order frequencyLearn More:Fill out the attached form to learn more about Resolve and how it can help your business growResol

      The following tutorials focus on the items you add to lists and use on sales forms: products and services, customers, and vendors.    Every time you create a new customer, vendor, or product and service, you’re adding an item to a list. QuickBooks uses these structured data points to organize all of your transactions and accounts.   There are a few ways to create new customers, vendors, and products and services. We introduced what we’re calling the build-as-you-work (adding items directly from sales forms) and the build-all-at-once (creating items from scratch from list menus) methods in our introductory article, “Your first 15 minutes with QuickBooks.” Seeing them in action will help you decide how you want to build and organize your personal QuickBooks Online workflow.     How to Set Up Products & Services: Organize & List | QuickBooks Online Tutorial 2018     QuickBooks Online has two basic sale

Looking for some advice from other QBO users. Bare with me, this may be long. We have been running a labor company since 2015. Currently using QBO Plus. I saw there is some interesting new invoicing features with QBO advanced and thought it may be an option for us. Overall I’m looking on ways to make our overall accounting process quicker and more efficient. I do the invoicing, payroll, accounts payables and everything in between involving financials and with us being up to almost 150 employees it is difficult to finish everything that needs to be done within one week. I’m looking for quicker invoice processing, quicker methods for payroll, quicker methods for entering bills. Any advice or tips, I’m here for it. My first priority is payroll and 1099s. Currently I’m entering W2 payrolls into a spread sheet first. This includes all employee names, their positions, the company they are working for through us, inshore/offshore, payrate, straight time hours, overtime payrate, overtime

I have a client who will run a trust company. Can I set up a new company in QBO for a trust entity? Is there any difference between trust accounting and corporate accounting in QuickBooks? 

I was taking to a CPA  and they told me. That in time there will be less  Desktop people using it. Also that I should go to QB online. My Q & A is this true, before I go from QB Desktop which I have right now to QB online . Thank you Marty Jarvey 

Whether you're buckling down, ramping up, building out, or leaning in, September is often the month we begin to think about how we want to finish the year. Are you nearing your business goals for 2018 or do you still have a ways to go? What's the single word or phrase that's inspiring you this September?  @lflo, @CMA, @jfpconsultancy, @PyramidPointAcc, @PracticalSandy, @LOChurch, @caronsbeach2, @Baker1, @Wizard, @Pen, @Peter_G_Stone, @ElaineTay-TGW, @LeahIlanah, @cruberti, @redrosestudios, @activemode, @ParkwayInc, @lynda11_2, @jessbru99568, @BillJohnston, @SteveChase, @Teri11_2, @EmilyMockett, @Sangeethmathew - would love to hear from you!

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In the article named 'Salary or Draw: How to Pay Yourself as a Business Owner' in the Resource Center: Can someone further explain the part of: 'and if you’re willing to do more personal tax planning by using the draw method' - How does the draw method affect the personal tax planning?

Just getting started as QBOA.  What are others using for pricing setup services for new clients? 

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Can someone tell me how to set up my QB for wholesale B&O taxes? We only offer wholesale sales and retail sales of non-taxable items. However, I still owe B&O taxes even though I don't collect any tax from any customers. Can I set this up to automatically calculate what I owe to the state every month? If so, how? Is it done on each invoice? Each item? Help!

How do you respond when a prospective client says that you need to be onsite? Do you agree, open a conversation to influence the prospective client to agree to virtual services, or exit the sales conversation?

I'm the Office Manager of a small land surveying, engineering firm.  I've been using quickbooks, currently (Desktop Pro 2018), for over 20 years.  The owner of the firm thinks there is a better product out there that will help all of the Project Managers keep better track of their budgets, (Deltek).  This will replace my quickbooks, and I wanted to check with you to see if you know of a good, no great, option for us so I can keep quickbooks.On Deltek employees enter their time, assigned to which ever job # they are working on. (We currently use Latitude for timesheets, but Latitude isn't synced with Quickbooks).   When invoices come in they are entered into Deltek by job#, (yes, quick books can do that too), if applicable.  But the bigest benifit to Project Managers, not only can they track all expenses associated with a particular job, they can then create and email invoices directly from deltek.  I see the appeal from a PM's point of view, BUT,

Does any one know where to get check list sheet to start new bookkeeping clients? appreciated in advance. please reply.   QB Community Bookkeeping Checklist (so far...) Daily Accounting Tasks Check Cash Position   Weekly Accounting Tasks Record Transactions Document and File Receipts Review Unpaid Bills From Vendors Pay Vendors, Sign Checks Prepare and Send Invoices Review Projected Cash Flow   Monthly Accounting Tasks Balance Your Business Checkbook Review Past-Due (“Aged”) Receivables Analyze Inventory Status  Process or Review Payroll and Approve Tax Payments Review Actual Profit and Loss vs. Budget and vs. Prior Years Review Month-End Balance Sheet vs. Prior Period Double-check for duplicate transactions after account reconciliation  (@JenPM) Check if there are any uncashed checks older than 6 months (@JenPM)   Quarterly Accounting Tasks Prepare/Review Revised Annual P&L Estimate Review Quarterly Payroll Reports and Make Paym

I'm interested in learning more about Warehouse Management Systems that integrate with QB Desktop Enterprise. We are looking for more depth than what QB is offering in terms of reporting, inventory item adjustments (very difficult to mass adjust items in QB), inventory management, order processing, sales order process, shipping, etc. We've hit a lot of walls with QB Enterprise and I don't see any light on the horizon.  We can't mass edit pricing on items in QB. You have to export the entire item file at one time but I only want to edit pricing of one brand. I'd like to import orders automatically, ship orders automatically, etc.You can only limit permissions in some areas. I'd like more flexibility with areas, pricing.You can't set limits on how low a product can be sold. Any user can edit pricing.I'd like to be able to easily generate estimates without leaving them open forever.  Reporting is weak in QB I've looked at Fishbowl but I've seen positive and negati

Hello there. My uncle has a concrete company but is getting buried with past due payroll taxes as well as other taxes. Someone suggested to him that If he had someone open up a new concrete company (family member or close friend) his employees could be hired under that new company so he doesn't get buried under more taxes than he already is. Is this solution acceptable/allowable? He is currently an S Corp so he would only take his salary and hire the new company as a subcontractor to minimize his payroll expenses and I'm assuming the new company would be compliant with the payroll taxes and other reporting that follow the company's start up and progress. If anyone can let me know if he can hire a subcontractor even if he is a subcontractor and if this is even allowable. I know its confusing so thank you to anyone that can help!

I am trying to figure out if there is a way to treat billable hours as inventory. Example: My client has a number of subcontractors which are assigned a PO (I set each one up as a job). Each PO has a certain number of hours and I am looking for the system to keep track of or deduct from a total of hours as the subcontractors work and are paid each payroll period. Is this possible? Each contractor also has a service item with their cost and billable rate, which is used to pay the subcontractor and bill the client for time.

What works best for you as far as inventory management strategies? Do you have ideas about what to definitely do or definitely do not do? How did your inventory management change as you scaled? What else can you share about inventory management?   Let us know what you know ;-)

I'm searching for some assistance from others that might have this issue.  I would like to add somewhere on my estimates our company recommendation for specific product and also have a place where the customer can acknowledge they have read the recommendation and declined. For example we are a solar business:We give a customer a quote for say 6 panels and 4 batteries but we would recommend that they actually would need 6 batteries not 4 to service their needs.Our goal is to have a signature of the customer so that cannot come back to us complaining  that the system we have installed is not fully supporting theie needs, when we have told them what they needed up front.

  You’re opening a business, hooray! Now it’s time to tell the world about it and start bringing in the customers -- without wasting precious time or resources. You don’t have to learn the hard way. Here are the top five common mistakes that brand new businesses often make when launching their marketing efforts -- and how you can avoid them.   Mistake #1: Marketing as an afterthought. With all the expenses and effort expended to open your new venture, marketing dollars may end up getting swept into the discretionary funds column in your overall business budget. Before you know it, your entire budget is spent and there’s nothing left for marketing. Oops. How to avoid: Setting money aside for your business advertising will definitely pay off. With social media marketing, for instance, the more target customers you can reach with consistent campaigns, the more sales you can take to the bank. According to the 2016 The State of Social Marketing Report, 40% of consumers say they

Hi All: First post here.  I'm curious if others have found a methodology for calculating the number of hours per month it will take to support a client.  I'm thinking there might be a per transaction time estimate or a way to determine hours based on a review of financial statements looking at profit and loss and balance sheet accounts.  I'd like to start this new client hourly until I get a full sense of their time needs, then switch to flat fee.  But I'm struggling with how to give them an estimate of the hours needed to get us started.  Thanx for any guidance you have. Elizabeth M. Weber

Hi There,  I have it from several sources that there is no way to pull a Cashflow Forecast from the reports menu in Quickbooks Desktop that takes into account, or includes, open POs and Estimates. I'm wondering what people are doing in the real world to get a cash flow forecast that utlizes your Bills, Invoices, POs and Estimates, preferably without manually entering data that is already found in QB to create the report. I'm open to upgrading to a different version of QB, or utilizing an app--I just haven't found one that will do what we need it to do. Anybody else with similar needs and a workable solution? Right now, I'm exporting reports to excel, then building a forecast by sourcing/linking cells. What are you doing? Many thanks, Katherine

Have you heard about the Seaside Startup Summit yet? It’s only the hottest startup event of the summer! Seaside Startup Summit is a global platform for transforming entrepreneurship and connecting founders, investors, startup enthusiasts, and all other decision-makers of the startup ecosystem from the region and around the world. It’s the first week-long outdoor startup gathering for intensive learning, genuine relationships, deal-making and immersive conversations about the hottest current topics in entrepreneurship. For SSS19 we have united startups from over 20 countries operating in various fields, to ensure that the investors will find the startups they are interested in. 1000+ startuppers, 30+ VCs and Angels, 10.000+ visitorsWorld-class mentors, Mini-Acceleration, 1:1s, Workshops & Masterclasses$100.000 prize fund & $100.000 investment fundBeach fun, night parties, sports & relax. Dates: July 28 – August 3 / Location: Sevan, ArmeniaFor more in

I'm going to create a website using one of the Wordpress themes by TemplateMonster https://www.templatemonster.com/ . So, I'm also looking for a good web hosting. Recently I've found out that Wordpress sites can be self-hosted, but I'm not sure I should choose this way. Thanks for sharing your experience, guys, I've found several great suggestions here.