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T
Trent
New Member
July 9, 2026
Question

Automated payroll question - IRS one-day rule

  • July 9, 2026
  • 1 reply
  • 25 views

With the new system that automatically pays and files all payroll taxes, how will this work with the one-day deposit rule? On occasion I have an employee with payroll large enough that they need to send tax funds to the IRS by same-day wire, or before running payroll. In the past, I would simply select the option to pay taxes outside of QuickBooks. After July 1, when taxes are paid and filed automatically (which seems like they will then be automatically send on a timeline that won’t comply with the IRS rules), what should I do in those situations? Thanks in advance.

1 reply

G
GenieBabe_LQuickBooks Team
QuickBooks Team
July 9, 2026

The system is designed to recognize the $100,000 rule and handle federal taxes through the Electronic Federal Tax Payment System (EFTPS) as soon as that limit is met.

 

To ensure timely processing, please submit payroll at least two banking days before the paycheck date, allowing the system enough time to successfully execute the next-day deposit. If you miss this cutoff, you will need to pay the IRS directly via EFTPS and then contact an Intuit Expert to record the payment in QuickBooks. However, if you're still allowed to turn off the auto pay and file, then you can proceed to pay taxes outside of QuickBooks.

 

Let us know if you have any further questions regarding your payroll tax by clicking the Reply button below. We're always here to help.

    T
    TrentAuthor
    New Member
    July 9, 2026

    Thank you! When you say, if you’re still allowed to turn off the auto pay, are you saying that ability will still exist with respect to a given payroll?

    R
    Raldwin_DQuickBooks Team
    QuickBooks Team
    July 9, 2026

    No, the ability to disable auto-pay is determined by the account creation date, not by individual payroll runs. Accounts registered before November 15, 2025, retain the option to opt out of the automated feature. However, this option is unavailable for accounts created on or after that date.

    Don’t hesitate to let us know if you have any other questions.

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