Question

Do I need to run payroll if employee worked 0 hours in pay period?

Forum|Forum|2 years ago
December 8, 2023
2 replies
37 views

We have one employee who did not work any hours in the last pay period. Do I still need to run payroll?

QuickBooks Online

I check the box to the left, the box turns green with a white check mark. This eliminates the employee from the payroll run. In my experience, there is a note at the top when you review payroll letting you know to check the box for an employee without hours.

AlverMarkT

Moderator

Good day, @greyfoxfeltingte. I'm here to help.

You don't need to run payroll if your employee didn't work in a pay period. Since no employee wages are recorded, you don't have taxes to report for the employee.

When processing payroll, you can exclude the employee who has not rendered hours. Here's how:

In your Payroll center, select Run payroll.
If available, choose the appropriate Select a pay schedule for this payroll.
Uncheck the employee who has not rendered hours from the Name column.

Also, I'm adding this article about the available reports in QuickBooks Online (QBO) that you can use to verify your payroll information before filing taxes: Run payroll reports.

You're always welcome in the Community should you have further concerns about running payroll in QBO. Take care.

L

Lashaefer

My situation is I have (1) employee on bi-weekly payroll. I can't uncheck (1) employee...it won't work. Will QB's continue to remind me that payroll is due for the (1)? Is there a way to resolve this?

A

Archie_B

Level 6

Thank you for joining and sharing those details in this thread, Lashaefer.

I'll provide some information about the pay schedules and how they work in QuickBooks Online Payroll.

Before we start, may I ask if you are attempting to uncheck and exclude an employee from your current payroll process? I'd appreciate it if you could attach a screenshot of the page where you attempted to uncheck the employee.

In the meantime, let us make sure your employee is set up for a Bi-weekly pay schedule. To do so, you can follow the steps below:

In the left pane, go to the Payroll menu.
Choose Employees.
Locate and select the employee.
In the Employee profile, go to the Employee details section and hit Edit.
In the Pay schedule drop-down options, choose the bi-weekly pay schedule. If you still don't have a bi-weekly pay schedule, you can create it by clicking +Add pay schedule.
Then, hit Save.

Regarding the payroll reminder, if you're processing payroll through direct deposit, QuickBooks will normally send you an email notification two days before the payroll submission. You can also set up and choose a specific payday reminder in your payroll settings.

Here's how:

Go to the Gear icon.
Choose the Payroll settings.
In the Email notification section, click Edit.
Put a checkmark for Payday reminders, then select the Payday reminder type.
Hit Save and Done.

To learn more about managing pay schedules, see this link: Set up and manage payroll schedules

I've also added this article as a future reference: Invite your employees to QuickBooks Workforce to see pay stubs, W-2s and more if you use QuickBooks Online Payroll.

Let me know if you still have other payroll-related concerns and questions. I'd be happy to help. Have a great week!

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