How do i add third part short term disability to a 2025 W-2 in Quickbooks Online?

Hi there, mstamper.

For third-party sick pay processing in QuickBooks Online (QBO) Payroll, you'll need to submit your information to us.

This step allows us to handle any required tax withholdings and ensure accurate reporting on relevant tax documents, including your employee's W-2 form.

First, verify the following information on the third-party report:

• Employee's name
• Employee's Social Security Number
• Sick pay is paid to the employee
• Federal income tax withheld
• Employee Social Security tax withheld
• Employee Medicare tax withheld
• State tax withheld
• Federal Employer Identification Number (EIN) number

If you find any information missing from either the third-party report or the Explanation of Benefits (EOB), please reach out to the third party directly to acquire the necessary details.

Next, contact us to process the sick pay. You can check out this article for the complete process and navigate to Step 2 to contact Intuit, depending on your QuickBooks version: Report Third-Party Sick Pay in QuickBooks.

Click the Reply button if you need further assistance.