Skip to main content

Get 50% OFF QuickBooks for 3 months*

Buy now
Switch to QuickBooks and 70% off for 3 Months
Talk to Sales: 877-683-3280
Hours
Mon - Fri, 5am - 6pm PST
Sat - Sun, 7am - 4pm PST
Product support & help
Need help signing in?
M
matt183
July 12, 2021
Question

We pay our contractor via direct deposit. How can she log-in to see a paystub?

  • July 12, 2021
  • 2 replies
  • 24 views
No text available

2 replies

DivinaMercy_N
DivinaMercy_NModerator
Moderator
July 12, 2021

Hello there, @matt183.

 

I'd be happy to provide you steps process so your contractors can see their pay stubs. To start, you'll have to invite them to fill out their W-9. This will let them have an account to view their info and payments paid to them. Here's how:

 

  1. Sign in to your QuickBooks Online (QBO) account.
  2. Then, go to Payroll and select Contractors.
  3. Click Add a contractor.
  4. Type the contractor’s name and email in the fields provided, then click Add contractor. 

 

For your reference, please see this article: Set up and manage direct deposit for your contractors.

 

Also, feel free to reach out to our Customer Care team to further help you do any of your QBO tasks. Our live support operating hours are from Monday to Friday 6 AM to 6 PM and on Saturday 6 AM to 3 PM Pacific Time. 

 

If you have additional questions about helping your contractors see their pay stubs, please post a comment below. I'll be always around to lend you a hand. Have a good one.

M
matt183Author
July 12, 2021

Thank you.  This contractor has already entered her W-9 and we have paid her 3 times using direct deposit.  She would like be able to log-in to see her paystubs.  The link she originally received to enter her W-9 does not work anymore.  How do I give her access to do this?

AlcaeusF
AlcaeusF
Level 14
July 12, 2021

Hi @matt183,

 

I appreciate you for getting back to us here in the Community. Allow me to chime in and provide some clarification regarding the direct deposit paystubs in QuickBooks Online.


A W-9 will only help gather information like the contractor's name, address, TIN, or Social Security number. Currently, a direct way for them to view the paystubs is unavailable.

 

As a workaround, you can print the payroll details manually in the account. This way, you'll be able to send the copy over to your contractor.

 

I suggest using the Transaction List by Vendor report to show the payments. You can print or export the data to Excel or PDF.

 

Here's how:

 

  1. On the left navigation bar, click Reports.
  2. Scroll down to Expenses and vendors, select Transaction List by Vendor.
  3. Enter the date range.
  4. Make changes to the filter.
  5. Hit Run report. 
  6. Click the Print or Export icon.

 

For additional reference, I've attached a link you can use to view all payments to vendors that need to go on 1099 in QuickBooks: Create a 1099 report for vendors and vendor payments.

 

Drop me a comment below if you have any other questions about viewing direct deposit data. I'll be happy to help you some more.

L
Les 2130
April 12, 2023

Is there a way for the contractor to log in to access their paystub themselves?  So that business owners are not having to do this manually each time someone needs it.

G
GebelAlainaMQuickBooks Team
QuickBooks Team
April 12, 2023

The Community is here for you, @KP-OF. I can provide you with some details about the option for contractors to view their paystubs in QuickBooks Online (QBO).

 

The option for a contractor to view their own paystubs in QBO is currently unavailable. I know this feature is important for you and your business. With that, I recommend you send feedback to our product development team to enable this feature in future updates. I'll show you how.

 

  1. Go to the Gear icon.
  2. Choose Feedback.
  3. Enter your comments or product suggestions.
  4. Then, click Next to submit feedback.

 

You can visit our QuickBooks Online Feature Requests website to track the status of your submitted feedback.

 

In addition, I've added these links for future help:

 

 

Feel free to reach back to us if you need help managing paychecks with your contractor. I'll be sure to reply as soon as possible. Stay safe!

Need QuickBooks guidance?
Log in to access expert advice and community support instantly.
Terms & ConditionsAccessibility statement