Question

wfiled w2 that need health insurance

Forum|Forum|1 year ago
January 22, 2025
1 reply
7 views

I filed w2s then found out I needed to put health insurance on forms. I sent to state of Illinois and federal government How do I fix

QuickBooks Desktop Payroll

Z

ZackE_

Moderator

Thanks for getting in touch with the Community, Dougc83. I appreciate your detailed information.

If you need to fix something on an employee's W-2, the process will depend on which payroll service you're using and if the form has already been filed.

Here's the different types of payroll plans and what to do with each of them:

Payroll Assisted - Since Intuit files W-2s for you, you'll need to get in touch with our Customer Care team to request a correction. Intuit will fix it and file a W-2c form with the Social Security Administration. You also receive a copy of your W-2c to provide the employee with, and an updated W-3 copy to print for your records. The agent you work with can let you know approximately when you and your employee should expect to receive the W-2c and W-3c.
Payroll Enhanced - You can create your W-2c in QuickBooks and print it on perforated paper only (not pre-printed). File the W-2c manually with the Social Security Administration.
Payroll Basic/Standard - You'll need to create and file a W-2c form with the Social Security Administration manually. To do this, I'd recommend referring to the General Instructions for Forms W-2c and W-3c section in the Internal Revenue Service's General Instructions for Forms W-2 and W-3 article. You can fix the issue in your product, then use any necessary payroll reports to fill out the W-2c form.

I've also included a detailed resource about working with W-2s which may come in handy moving forward: Understand why W-2 box amounts are different

Please feel welcome to send a reply if there's any additional questions. Have a great Wednesday!

D

Dougc83Author

Thank you for your response . I already E Filed with state illinois and federal government. I have the enhanced version but when I call I only get a first level employee that does not understand what I . I realize as I am not an accountant. I am a small business. I have not given out w2s yet so I just need direct help in refiling all the paper work

C

Carl

Moderator

Thank you for revisiting this discussion and providing clarity about correcting your e-filed W-2, @Dougc83. Your input is truly valued, and I'd be more willing to guide you through the step-by-step process.

In QuickBooks Desktop (QBDT), we have two options to enter health insurance for your employee's W-2. Either create a payroll item specific to health insurance or override the amount for your employee's health insurance within the program.

The first option is to create a company contribution payroll item. The payroll item will be used to serve as health insurance for your employee. Once done creating a payroll item, let's add it to your employee's paychecks and run a payroll before the end of the year to report it on your employee's W-2.

For complete guidance on creating company contribution payroll items, please check out this resource: Report employer health insurance on W-2s.

Alternatively, you can submit a W-2c form to enter your employee's health insurance using your enhanced payroll service. This will allow you to override the amount reported for your employee's health insurance contributions.

After creating the W-2c in QBDT, the next step is to print it on perforated paper. Once printed, you can now mail it to the Social Security Administration.

Furthermore, we offer this helpful guide to assist you in preparing your tax forms. This reference is thoughtfully designed to provide you with all the essential information and resources you need to navigate the process with confidence: Year-end checklist for QBDT Payroll.

Accurate W-2s can lead to effective tax reporting, and we need to ensure that you don't experience any difficulties with IRS audits. If you still have additional queries, leave us a comment so we can provide immediate assistance.

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