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June 20, 2025
Question

When paying contractors (direct deposit), why doesn't the account default / pre-fill based on the vendor's default expense account already set up in their profile?

  • June 20, 2025
  • 1 reply
  • 0 views

We pay the same 10-15 people every 1-2 weeks, and it's very time-consuming to manually select the expense account every time we set up payments for them.

1 reply

QuickBooks Team
June 20, 2025

The expense account selected in your contractor's profile will auto-fill only for regular vendor transactions, not on contractor payments, Kingo.

 

The regular transactions include Expenses, Checks, Bills, and other options listed under the Vendor column when you click the +New button. With this, you can only select the expense account manually each time you set up your contractor's payments.

 


To further manage your contractors, you can run a 1099 Transaction Detail report to confirm payment accuracy and clarify eligible entries before filling out 1099 forms.


Here's how to run the report:
 

  1. In the left-hand panel, select Reports.
  2. Use the search bar to find and enter the 1099 Transaction Detail Report.
  3. Customize the date range to fit your needs, then click Run Report to generate the specific details you want to review.

 

You can hit the Reply button below for more inquiries about handling contractors. We're here to help optimize your navigation experience.