How do I adjust the pay date to an existing employee without deleting that employee and starting from scratch (seems a bit backward)

Forum|Forum|10 months ago
August 31, 2025
1 reply
6 views

No text available

Workforce Payroll

mv32

Level 8

Hi, @ben156. You don’t need to delete the employee and start over to adjust their pay date. You can update it directly in their settings in QuickBooks Online Payroll (UK).

To update an employee’s pay date on a pay schedule without existing paychecks, here’s how:

Go to the Payroll menu in QuickBooks Online.
Click on the Employees tab.
Choose the employee whose pay schedule you want to update and click Edit in the Employment details section.
From the Pay schedule dropdown, select an existing pay schedule with the correct pay date or create a new one by clicking Add pay schedule, and then enter the details.
From the Next payday field, pick the date that will align with your preferred pay date for that employee.
Hit Save.

Keep in mind that if the employee has already been paid in a payroll run, QuickBooks Online locks the pay schedule for those payments, meaning you won’t be able to delete or change it. If you need to update the paycheck date for processed payroll, you will need to delete or void the paycheck and recreate it with the correct dates. For assistance with this process, please contact our QuickBooks Payroll Support team.

Feel free to check this article for more details: Set up and manage pay schedules in QuickBooks Online Payroll Core.

However, if you’re subscribed to QuickBooks Online Advanced Payroll, you can change the pay date. By using the Adjust Pay Period option when unlocking a pay run or within a pay run, you can update the paycheck date in the Date pay run will be paid field. Take a look at this reference for more insights: Adjust pay period dates within a pay run in QuickBooks Online Advanced Payroll.

Please let us know if you have more questions.

Sign up

Login with SSO

Let's get you signed in

Login with SSO