Ran April payroll with an incorrect pay date of 23 May, creating a May payslip/FPS. Employee was then paid again in May. How do I create a second May payroll/FPS?

To resolve this, roll back the incorrectly dated April payroll. Navigate to the April pay run (the one showing 23 May as the pay date), and unlock or delete that pay run to reverse it. 

Once rolled back, re-run it using the correct April pay date (e.g., 25 or 30 April). This will file the FPS under Tax Month 1, where it belongs. With April corrected, May's pay run will now be available as a clean Tax Month 2 FPS.

After re-finalising the corrected pay runs, you must manually trigger FPS resubmission as this doesn't happen automatically.

Here's how:

1. After re-running the corrected payroll, go to Pay Run Actions.
2. Click "mark all as late submission" and choose the reason as "correction to earlier submission".
3. Go to Finalise the pay run, and then hit the pencil icon next to the FPS status.
4. Change the option from "Already submitted to HMRC" to "Submit to HMRC now".
5. Tap Finalise, then wait up to 72 business hours for HMRC to confirm receipt.
    

If the incorrect FPS was already received by HMRC (with the wrong May date), HMRC guidance states that you should submit another FPS with the correct year-to-date figures. If QuickBooks doesn't allow a direct correction, you may need to use HMRC's Basic PAYE Tools to submit the correction FPS manually.

Regarding Auto Payroll, disabling it won't unlock extra pay periods on its own. The rollback steps above are what will free up the correct period.

For any other payroll-related questions, feel free to browse our Intuit QuickBooks Workforce Resource Hub as a helpful reference.

Let me know if you have any other questions.