We are in BC. An employee was supposed to have taken sick days, but was coded as vacation, so now the sick days taken are wrong and the accrued vacation is short (negative) by the amount of the sick days. How can I fix this?

Hello there, Laurie.

Yes there's an easier way to fix the sick days that was coded as vacation on in QuickBooks Desktop. You can go through this through the Payroll Taxes Liabilities and conduct an adjustment to your payroll liabilities. With this, you can you can fix all 5 paycheques in just one entry. Here's how:

1. Go to the Employees menu.
2. Select Payroll Taxes and Liabilities and then click Adjust Payroll Liabilities.
3. For the date, you can use today’s date or the date you want the correction to show on the books.
4. On the Effective Date, it should match the Date field.
5. Now when creating the adjustment, select Employee and then choose the specific employee from the dropdown.
6. Click the Employee Adjustment button. This ensures the change appears on their pay stubs and reports.

In the Taxes and Liabilities section, select the Vacation payroll item and leave the amount as 0.00. In the Wage Base column, enter the number of hours to be returned as a positive value. Next, select the Sick payroll item, leave the amount as 0.00, and enter the same number of hours in the Wage Base column as a negative value to show they were used.

If you're unsure of the process, you can also reach out to an account to ensure that everything stays accurate in your books.

Feel free to click the Reply button if you have other questions about QuickBooks.