Effectively managing invoice payments is essential for maintaining organized financial records, missyp87. Allow me to lend a hand in addressing this concern. Once you've received a payment from a customer, it's essential to enter it in QuickBooks Online to change its invoice status to paid. Otherwise, the invoice will stay open and unpaid in the system, resulting in it being marked as overdue. To ensure the invoice is marked as paid, you need to record the payment in QBO. To do so, please follow the steps below. Go to + New, then select Receive payments.In the Customer dropdown, pick the customer's name.In the Payment method dropdown, choose how the payment will be made.In the Deposit to dropdown, select the account where the payment will be deposited.In the Outstanding Transactions section, check the box next to the invoice for which you're recording the payment.Once everything is complete, click Save and close. For reference, please check out this article: Record invoice payments in QuickBooks Online. Afterward, you can record this entry in your bank account to align with your actual deposits. For assistance with this, check out this article: Record and make bank deposits in QuickBooks Online. Moreover, in cases where an invoice payment is recorded using Bank Deposit instead of the Receive Payment feature, it’s crucial to link the deposit to its corresponding invoice. This step will confirm that the transaction is paid. Refer to this resource for guidance: Link a bank deposit to an invoice in QuickBooks Online. For a comprehensive guide on processing customer money backs, please refer to this article for instructions: Handle customer refunds in QuickBooks Online. If you have any other questions regarding processing invoice payments in QBO, feel free to leave a comment. I’ll respond as soon as I can.

Question

Does anyone else have issues with invoices that have been paid but have recently come back up as overdue???I seem to have so many issues with QB

Forum|Forum|1 year ago
September 2, 2024
1 reply
1 view

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QuickBooks Online

S

SheandL

QuickBooks Team

Effectively managing invoice payments is essential for maintaining organized financial records, missyp87. Allow me to lend a hand in addressing this concern.

Once you've received a payment from a customer, it's essential to enter it in QuickBooks Online to change its invoice status to paid. Otherwise, the invoice will stay open and unpaid in the system, resulting in it being marked as overdue.

To ensure the invoice is marked as paid, you need to record the payment in QBO. To do so, please follow the steps below.

Go to + New, then select Receive payments.
In the Customer dropdown, pick the customer's name.
In the Payment method dropdown, choose how the payment will be made.
In the Deposit to dropdown, select the account where the payment will be deposited.
In the Outstanding Transactions section, check the box next to the invoice for which you're recording the payment.
Once everything is complete, click Save and close.

For reference, please check out this article: Record invoice payments in QuickBooks Online.

Afterward, you can record this entry in your bank account to align with your actual deposits. For assistance with this, check out this article: Record and make bank deposits in QuickBooks Online.

Moreover, in cases where an invoice payment is recorded using Bank Deposit instead of the Receive Payment feature, it’s crucial to link the deposit to its corresponding invoice. This step will confirm that the transaction is paid. Refer to this resource for guidance: Link a bank deposit to an invoice in QuickBooks Online.

For a comprehensive guide on processing customer money backs, please refer to this article for instructions: Handle customer refunds in QuickBooks Online.

If you have any other questions regarding processing invoice payments in QBO, feel free to leave a comment. I’ll respond as soon as I can.

M

missyp87-mp-gmaiAuthor

Thanks for the reply.

I always make sure i mark invoices as paid

What I'm saying is they have paid and mark as paid.

But have come back up (on the app on my phone only) that they are overdue.

Which has then increased my earnings.

M

Mark_AG

Level 1

Hi there.

Thank you for sharing more details about the issue you're experiencing with your QuickBooks Online (QBO) mobile app. It sounds like transactions you have marked as paid are reappearing as overdue on the app, which is affecting your earnings reports. Let's walk through some steps to resolve this.

Clear the cache of your QuickBooks Online mobile app to fix any temporary glitches:

iOS:
1. Open the Settings app on your device.
2. Go to Genera and choose iPhone Storage.
3. Find and select the QuickBooks app, then tap Offload App. Reinstall the app afterward.
Android:
1. Open the Settings app on your device.
2. Head to Apps or Application Manager.
3. Find and select the QuickBooks app, tap Storage, then Clear Cache.

Open the App Store (iOS) or Google Play Store (Android) and check for updates for the QuickBooks Online app. Install any updates to ensure you're using the latest version.

Additionally, you can learn how to track your mileage automatically using the QuickBooks Online mobile app.

Feel free to reach out with any additional questions or concerns. We're committed to making sure your QuickBooks Online experience is seamless and accurate.

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