How do you match Quickbooks online payments to the correct invoices?

Hello there, Nilla.

QuickBooks Online provides a valuable feature that enables users to record transactions along with any associated bank fees. This functionality ensures that you can keep accurate financial records and confidently achieve a balanced account.

If you already have an expense account for bank charges, we can address the difference between the invoice and the payment when matching transactions from your bank feed. Here's how:

1. Go to the Transactions menu and select Bank Transactions.
2. In the For Review tab, find the deposit intended for the invoice and click to expand it.
3. Select the Match radio button to view all possible matches.
4. In the Match transactions window, filter the dates that correspond to when you recorded the invoice.
5. Under Select transaction to match, find the invoice you want to match to this deposit and check it.
6. At the bottom, toggle on the Resolve difference option. Then, allocate the difference to your Bank Charges expense account and ensure that you enter the amount in negative (-) form.
7. Select the applicable sales tax.
8. Click Match.
   

Keep these articles as your guide when reconciling your account to spot and avoid discrepancies in the future. Also, to fix any issues you may encounter afterward:

• Reconcile an account in QuickBooks Online
• Fix issues at the end of a reconciliation in QuickBooks Online

The Community is continually here to assist you in handling your bank entries and to offer support with any transactions related to QuickBooks, Nilla. You can click the Reply button to begin sharing them here. Stay safe!