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How to save customer invoice in a foreign currency when invoice has future date? QB forces exchange rate entry to save inv, but need to use Fx on the future invoice date.

Forum|Forum|11 months ago
July 28, 2025
1 reply
1 view

If a manual exchange rate is entered will QB automatically change the exchange rate to the actual rate on the invoice date? For example: Entering a series of invoices for the rest of this year for a customer that is paying in a foreign currency. The only way to save the invoices with dates after today (the entry date in QB) is to manually enter a guess at what the exchange rate might be months from now. Will QB automatically adjust the exchange rate on the date the invoice is sent to the customer or on the actual invoice date?

QuickBooks Online - International

Best answer by ClaireSamanthaS

QuickBooks does not automatically update the exchange rate, Lisa.

When creating an invoice dated for the future, you'll need to manually enter an exchange rate in order to save it. Please note that this rate may not accurately reflect the actual exchange rate on that future date, as foreign exchange rates vary. Therefore, you will need to update your invoice manually when sending it on the specified future date.

As always, you can leave a comment below if you have further questions and clarifications. We will be here to assist.

C

ClaireSamanthaS

Answer

QuickBooks Team

QuickBooks does not automatically update the exchange rate, Lisa.

When creating an invoice dated for the future, you'll need to manually enter an exchange rate in order to save it. Please note that this rate may not accurately reflect the actual exchange rate on that future date, as foreign exchange rates vary. Therefore, you will need to update your invoice manually when sending it on the specified future date.

As always, you can leave a comment below if you have further questions and clarifications. We will be here to assist.

L

lisa319Author

Thanks for the quick reply and answer, Claire!

I will see if there is a feature like a note or task/alert/reminder to attach to the future dated invoices to be sure I manually go in and update the exchange rates on the actual invoice dates.

Having to do this also means that the "send/deliver later" feature can't be used on all of these invoices.

Feature suggestions:

1. Option for QB to auto-update exchange rate on customer invoices to the rate on the invoice date when that date occurs.

1a. Include an icon that shows the exchange rate status as manually entered, will auto update on invoice date, etc.

2. Enable the "send/deliver later" feature on these future dated customer invoices on the invoice date.

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Carneil_C

Level 6

We value your suggestions, lisa319.

Our goal is to provide the best possible experience for our QuickBooks Online users. We can submit your recommendations to our Product Development Team for review and consideration in future updates.

Here’s how you can submit your feedback:

Go to the Gear icon.
Select Feedback and enter your suggestion.
Click Next.

You can track the progress of your feature requests by visiting our Feedback forum page. The more requests that receive support, the more likely they are to be included in future features. Additionally, check our QuickBooks Blog for the latest innovations and product news.

The Community space is still open for you. So, if you have questions about any transactions or tasks, let us know, and we'll be here to help. Take care always.

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