Should i capture a purchase order with expense stransactions?

I've listed some details on when to record expense transactions, accounts@urban-s.

This way, we can ensure if the purchase order should be connected to an expense.

• Expense report a transaction as an expense and a payment simultaneously.
• While Bills are for payables (received services or items to be paid later) Expenses are for services or items paid on the spot.
• If you paid something via credit card, use Expense.
• If you paid something via EFT, you should still use Cheque or Expense. You can enter EFT in the cheque number field.

For more details, please see this article: The Difference Between Bills, Cheques, and Expenses.

You can follow these steps to add a purchase order to an expense in QuickBooks.

1. Go to the + New icon.
2. Select Expense.
3. From the Payee ▼ drop-down menu, select the supplier. This opens a window with their open purchase orders.
4. Choose Add for the correct purchase order. This adds the items from the purchase order. 
5. Once done, click on Save and close.

To learn more about creating and adding a purchase to a transaction for your supplier, please see these article:

• Create and Send Purchase Orders 
• Add Purchase Orders to Expenses, Bills, or Cheques

I've also included an article that'll help you assign a preferred supplier to specific stock items to save time when reordering those items: Add a Preferred Supplier and Create a Purchase.

Please visit me here again in the Community and keep me posted if you'll need assistance managing g your vendor transactions. I'm determined to help you succeed.