Why does QB pre-populate Expenses screen with previous transactions already captured?

Hello there, @Paul404. I'm here to help share some information about the pre-populated expense transactions in QuickBooks.

It looks like your auto-fill feature is turned on in your settings. Auto-recall uses the information from the last saved transaction of that type for that specific customer, vendor, or employee while entering expenses, bills, etc.

To turn off this feature, follow the steps below:

1. Go to the Gear icon.
2. Select Account and Settings.
3. Click the Advanced tab.
4. Select the pencil icon in the Automation section.
5. Uncheck the box beside Pre-fill forms with previously entered content.
6. Click Save and Done.

For more details, see this article: Bill created from purchase order has incorrect or higher amount.

Also, I'll be sharing these articles that will guide you in managing your expenses and bill transactions in QuickBooks:

• Enter and manage expenses in QuickBooks Online
• Enter bills and record bill payments in QuickBooks Online

Stay in touch if you have any clarifications or questions. We're always available to help you. Take good care.