I paid for an expense, the bulk of cost was taken from my PayPal account and the remainder from my bank account. How to combine two payment methods into a single Expense?

Hello there, @mogsta.

I'm here to share details on how to effectively manage your expense transactions in QuickBooks Online (QBO). This way, you can keep your accounts accurate.

Ideally, you'll need to reflect real-life transactions in QBO. Since the expense was split into two accounts (PayPal and bank), you need to separate them. This is to ensure you can match them to the downloaded bank and PayPal transactions.

However, since you want to combine the two payment methods into a single expense, you can transfer the remainder funds from your bank account to Paypal which most of the cost was taken. With this workaround, you can choose your PayPal account when creating the expense transaction.

To transfer funds, here's how:

1. Go to the + New button.
2. Select Transfer.
3. From the Transfer Funds From drop down list, select the bank account that the funds are coming out of.
4. From the Transfer Funds To drop down list, select PayPal.
5. In the Transfer Amount field, enter the amount being transferred.
6. Edit the Date.
7. Select Save and close.

I've attached screenshots below for your reference.

You need to review your accounts in QuickBooks to make sure they match your real-life bank, credit card, and PayPal statements. With this, I'd recommend reconciling them every month to monitor the growth of your business. For the detailed steps, kindly refer to this article: Reconcile an account in QuickBooks Online. It also contains information about editing your completed reconciliations.

Please let me know if you have other concerns. I'm just around to help.