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3 replies

Rustler
Rustler
Level 15
September 27, 2019

menu gear>attachments

select download from the selection arrow far right of each

R
RCVQuickBooks Team
QuickBooks Team
September 27, 2019

Hi there, kylecwales.

You can view all uploaded attachments and download per attachment in QuickBooks Online (QBO). Then, you can place them on one folder and save it on your hard drive.

Here's how:

  1. Click the Gear icon on the Toolbar.
  2. Under Lists, choose All Lists.
  3. Select Attachments
  4. Under the Action column, click the Download option.

For more details about attachments in QBO, please check out this article:  https://community.intuit.com/articles/1768137

Please reply on this post if you need anything else. I'd b glad to help.
J
Josie Stewart
May 27, 2020

This only give me the first 233 attachments from 6 years 

 

MaryLandT
MaryLandT
Level 10
May 27, 2020

Thanks for joining this thread, Josie Stewart,

 

Someone may have accidentally deleted those attachments, and that's why you can only see up to 6 years.

 

You can use the Audit log feature in QuickBooks Online to track activities made your account. It records the following in the audit log:

  • The date of any change to your books
  • The name of the user who made the change
  • The type of change or event
  • The name of any customer or supplier related to the change
  • Any original transaction date and amount

To access this feature:

  1. You need to sign in as an admin to access the audit log. Ask your master admin if you don’t see it.
  2. Go to Settings ⚙, then select Audit Log.
  3. Click Filter.
  4. Use the fields on the Filter panel to choose the appropriate User, Date, or Events filter to narrow the results.
  5. Select Apply.

Feel free to read through this article, Learn what the audit log can do and how to use it to keep an audit trail for more details.

 

Don't hesitate to comment below if there's anything else I can help you today. I'm always right here to help.

E
Ebyste00
October 30, 2020

Is there a way to download all of the attachments and not have them link back to QuickBooks. We have ended our subscription and will lose the data in a year. If I print a list of all the attachments, it gives me links back to QuickBooks, will those work after our year has expired? 

R
Rejeil_O
October 30, 2020

Hi there, @Ebyste00.

 

Let me walk you through the steps on how to download your attachments in your QuickBooks Online account.

 

If you cancel your QuickBooks Online subscription, your data will be available in read-only access for 1 year from the date of cancellation. We also recommend that you export or print your data before canceling your account. However, as long as you're within the read-only access period of your canceled account, you'll still be able to export your data.

 

Instead of downloading your attachments, you can print them to save outside QuickBooks as a workaround. Here's how:

 

  1. Go to the Gear icon.
  2. Under the List menu, select the All lists tab.
  3. In the Attachments window, click the Print icon above the Action column.
  4. Review the transactions, then hit the Print button.

 

In case you need help reactivating your QuickBooks Online subscription, you can read this article for the steps: How to resubscribe or reactivate QuickBooks Online.

 

Please know that I'm always around here in the Community to help. Take care, and have a good day.

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