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dso0216
July 18, 2025
Solved

2 Companies 1 EIN

  • July 18, 2025
  • 1 reply
  • 44 views

My client has 2 companies with 1 EIN.  They are currently on QBDT with 2 separate company files.  The client needs to keep this set-up.  The DBA name is different for each and ADP runs the payroll separately.  I'm trying to get both companies to QBO.  Is it possible to have 2 different company files set-up in QBO?  Or does the client have to get a separate TIN one of the companies.

PS.  His attorney thinks there might be an issue with re-negotiating leases, etc., if one of the businesses get a new EIN.

Best answer by BigRedConsulting

It seems you should be able to set up two companies using the same EIN.  Since you're not running payroll in QuickBooks, which would complicate things, that should work OK.

1 reply

K
KiazzymaeCQuickBooks Team
QuickBooks Team
July 18, 2025

Yes,  you can create multiple company files in QuickBooks under a single account, Dso0216. However, when it comes to using the same Employer Identification Number (EIN) for two different companies, there are some factors to consider.

 

If the companies are legally separate entities, each should have its own Employer Identification Number (EIN) to avoid complications with tax reporting, state compliance, and other legal issues.

 

However, if both companies are operating under different Doing Business As (DBA) names but are legally the same entity, they can technically operate under the same EIN. Still, it's best to consult an accountant or a lawyer for advice tailored to your specific situation and for proper guidance.

 

To track different parts of your business, I suggest using the class tracking or locations feature. This will help you create accurate financial reports while keeping an eye on various areas of your operations.

 

You can also run reports by class to analyze the performance of different business segments, helping you identify trends, track expenses, and make informed decisions.

 
Also, you might want to consider our QuickBooks Live Expert Assisted service to help you manage transactions and ensure your account information remains accurate. Our team of experts is ready to assist you with matching and categorizing your transactions as well as reconciling your accounts!

 

Feel free to click the Reply button if you have any further questions or concerns. We're here to help!

D
dso0216Author
July 18, 2025

You do understand I'm referring to QBO not QBDT correct?

BigRedConsulting
BigRedConsultingAnswer
Level 15
July 18, 2025

It seems you should be able to set up two companies using the same EIN.  Since you're not running payroll in QuickBooks, which would complicate things, that should work OK.

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