Chad

Forum|Forum|6 hours ago
August 24, 2026
3 replies
11 views

When I am entering vendor bills it not pulling up the last entry for that vendor.

QuickBooks Enterprise Suite

Rusimyhr

QuickBooks Team

You'll have to turn on the pre-fill automation option. This feature auto-recalls and fills up previous transactions on a bill.

Here's how to enable it:

Click on the Edit menu at the top, then select Preferences.
Click General on the left side, then go to the My Preferences tab.
Under the Automatically Recall Information section, check the Automatically Remember account or transaction information box.
Select the option Automatically recall last transaction for this name.
Click OK to save your changes.

Once that's set, you can go ahead and record your bills as usual, and QuickBooks should pull up the last transaction for that vendor automatically.

Let us know in the comments if you have further questions.

Turnkey1269Author

New Member

I have it selected and have always had the bills populate automatically. I don’t know what changed. It just started today and I’ve had QuickBooks for 15 years

EduardA

QuickBooks Team

This odd behavior can happen when the order of your list gets manually changed. Before we dive into potential fixes, could you please let us know which version and release of QuickBooks Desktop you are using?

In the meantime, you can re-sort your list to restore it to its default order. Here's how:

Go to the Vendors tab, select Vendor Center and keep the window open.
Navigate to the View tab and click Re-sort list.
Hit OK to confirm the changes.

If the issue persists, follow the steps in this article to scan your company file for errors and check for any data damage: Verify and rebuild data in QuickBooks Desktop.

Let us know how it goes by replying to this thread.

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