Direct Deposits for Vendors

Forum|Forum|10 months ago
September 4, 2025
1 reply
7 views

I pay one of my vendors weekly by direct deposit. Once I send it, the Bill Pmt-Check shows up in PAY BILLS under vendor. Today my AP person accidently printed a non-negotiable check for this vendor when she printed checks. She didn't think she marked the vendor to be paid.

How do I 1) not have this direct deposit vendor show up under vendor pay bills when already paid?

2) set the default to NOT print later with the check when paid by direct deposit?

Thank you for any insight.

QuickBooks Desktop

MoiraskyeT

QuickBooks Team

Hi there, Jean.

The bill was not marked as paid in the Pay Bills section because it had not been successfully linked to the corresponding payment.

Let me guide you through the correct steps to link the bill to the payment.

Here’s how:

Navigate to Vendors.
Open the Vendor Center.
Choose the specific bill.
Verify the Bill Payment - Check.
Once completed, save and close.

When processing a vendor bill, ensure to uncheck the To be printed box and the payment method is set to Check.

Here's how:

Go to Vendors.
Select Pay Bills.
Choose Check as the payment method.
Uncheck the To be printed box.
Finally, click on Pay selected Bills.

Please let me know if you need any further clarification.

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