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fmkport
New Member
September 17, 2026
Question

entering invoices after month has been closed

  • September 17, 2026
  • 3 replies
  • 22 views

How do I enter invoices with the correct invoice date after a month has been closed?

 

For example, assume I have closed the month of August. On September 10th I receive an invoice dated August 20th. I don’t want to post the invoice to August since it has been closed but the system will not let me post the invoice with a date of August 20th, I need to manually adjust it to September 1st. This then can mess up the due date for vendors we have set up[ with specific terms say 30 days. 

Other systems I have sued would allow for the August 20th date but would post it to September since August was closed. 

 

Is there a way around this other than opening August just to post this invoice? 

3 replies

AntoniettaEQuickBooks Team
QuickBooks Team
September 17, 2026

QuickBooks Desktop binds the transaction date directly to the accounting period, meaning the system treats the transaction date as the posting period. If a date falls inside a closed month, QuickBooks Desktop will strictly block it to protect your finalized books, forcing you to either use a September date or temporarily reopen August.

 

You can enter the Bill Date as September 1st (or the date you received it) so the system allows you to save it and posts it cleanly to your current, open September period. From there, you can manually override the Due Date by clicking into the Due Date field and typing the correct due date based on the original invoice date (for example, August 20th + 30 days = September 19th). Finally, you can add a note in the Memo field for your audit trail, such as: "Invoice #12345 dated 08/20/2026." This keeps your September financials accurate and protects closed books while preserving your vendor's actual 30-day payment terms.

 

If you have any other questions, feel free to let us know. We're here to help.

fmkportAuthor
New Member
September 18, 2026

Thank you. That’s our current work around, I was just hoping there was another solution. 

JoesemM
JoesemMQuickBooks Team
QuickBooks Team
September 18, 2026

The method you’ve used is the only way to record the invoice date. Nevertheless, I still suggest discussing any period-end changes or backdated transactions with your accountant. They can provide tailored guidance that aligns with your company’s policies and industry standards.

 

If you have any additional questions or need further assistance, please don't hesitate to get in touch.

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