Question

Is there an option to void forms under 1099 filing tab?

Forum|Forum|2 years ago
January 30, 2024
1 reply
9 views

I submitted a 1099 for a contractor with the wrong social security number.

QuickBooks Online

QuickBooks Team

Hi there, ssjoyner. I'm here to share the steps to void 1099 forms in QuickBooks Online and ensure you can correct your contractor's social security number.

Before anything else, please know that if the record in the SSN doesn't match the IRS record, the 1099 will be rejected.

To resolve this, you must void your 1099s, correct the information, and then e-file again.

The first thing we'll do is to see the 1099s that were rejected.

If you're using QuickBooks Online and QuickBooks Online Payroll:

Go to Taxes, then 1099 filings.
Look for the alert ‌on the page. It'll indicate why the IRS rejected your 1099-NEC or 1099-MISC filings.

If you're using QuickBooks Contractor Payments only:

Go to 1099 filings.
Look for the alert ‌on the page. It'll indicate why the IRS rejected your 1099-NEC or 1099-MISC filings.

Then, we can void the 1099 forms from the 1099 filings tab and select Void forms.

Now, we need to correct the SSN:

Hover to the Contractors tab and select their name to update their tax identification number.

If you have QuickBooks Online, run a report to see your vendor details.

Go to Reports.
Search for Vendor Contact List.
Select the Contractor name, then Edit to make updates.

Lastly, let's e-file your 1099 forms again. If you already paid for your 1099 e-filings, you won't be charged again when you resubmit.

If you're using QuickBooks Online and QuickBooks Online Payroll:

Hover to the Payroll, and select Contractors.
Select Prepare 1099s.
Follow the steps to create and e-file your 1099-NEC or 1099-MISC. Be sure to review and update your company's legal and contractor info, including their legal name, tax identification numbers, and addresses, if needed.

Once complete, each contractor will be mailed a new paper and electronic copy of their 1099 form.

For more detailed information, check out this article: Learn how to fix and resubmit 1099-NEC or 1099-MISC forms.

On the other hand, if you wish to view payroll tax payments and forms, check out this article: Look at previously filed tax.

You can return here for further clarification and information about voiding 1099 forms. If you have any other questions or concerns, please don't hesitate to ask. I'm always here to assist you.

D

dorothyliu

ii recently submitted the 1099 for one of my subcontractors. They had input the correct SSN into their w-9 viz quickbooks. we have checked and double checked. Somehow Quickbooks itself CHANGED the social security number in the 1099 itself. We did everything correctly. what is the process of getting that fixed. Right now I do not trust the automatic process in quickbooks. In 25 years of using quickbooks I have never had this happen. The updates for this year are much hard to navigate.

Clark_B

QuickBooks Team

Hi there, Dorothy. I appreciate all your efforts in dealing with this, and I understand the importance of having a correct Social Security Number (SSN) for the 1099.

To begin with, it’s unusual for QuickBooks to modify the SSN on the 1099 itself. However, we can investigate this further to identify the cause and resolve the issue. To do so, I recommend contacting our Live Support team for a thorough review of your account and assistance in correcting the SSN.

Here's how:

Go to Help.
Select the Search tab, then choose Contact Us.
Type in your issue or concern in the field.
Hit Continue.
Click the Chat or Callback option.

For more information about our contact feature and support hours, please refer to this article: Get help with QuickBooks products and services.

We’re always here to help you if you have any other concerns.

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