Sort pay bills by date of bill and other bill pay questions

Forum|Forum|10 days ago
June 29, 2026
1 reply
37 views

All of the statements that I receive from my vendors are in order of the date of each individual bill, but I can’t find any way to sort the bills in “pay bills” by the bill date. I can only sort by due date, which isn’t helpful, because an entire month worth of bills is due on the same day. Is there any way to sort by the date of the bill?

Also, today for the first time I ran across the issue that it won’t let me select more than 20 bills at once. Is there any reason for that? It’s really not helpful when I have 24 bills to pay. I had to un-select 4 bills, then to to my checking account, find the bills, then re-select them, which of course are in a different order than they are in “pay bills”.

Finally, is there any way to enter a memo on the pay bills screen or do I have to save it, go to checking, find the bill, and enter what I want in the memo?

Lots of improvements to be made in paying bills to make it actually functional for customers! There are too many things that make paying bills take way longer than it should. Can I start billing QB for the time it wastes me by having a shoddy product? Oh no, wait! My fees are increasing (AGAIN!) even though you haven’t fixed the problems you’ve had for YEARS! But yet somehow your product should be worth more to me now.

C

Candice_C

Moderator

Hey there, @SarahCO.

We appreciate you coming to the QuickBooks Community with your questions. I’d be more than happy to provide you with some answers.

Sort by bill date in the Pay Bills section: QuickBooks Online does not currently support sorting or filtering bills by entry date within the Pay Bills window. However, you can sort bills by Due Date, Payee, Ref Number or Open Balance in this section. To review or manage bills by entry date, we recommend to use the Expenses tab, which provides greater flexibility for organizing and tracking bills based on their entry dates.

Selecting multiple bills: QuickBooks Bill Pay Basic users can select up to 20 bills at a time to pay, while QuickBooks Bill Pay Elite users can select up to 50 bills at a time. If you’re using QB Bill Pay Basic version, this is the reason why you’re not able to select up to 24 bills to pay.

Adding memos on a bill in the Pay Bills section: There isn’t a direct field on the Pay Bills section to add memos, but you can add them when you initially create a bill or to each bill.

If you’d like to leave any feedback for our Product Developers, please use the steps below. They will review your suggestions and try to add them to the next available update.

Go to the Gear icon in the top right-hand corner.
Press the Feedback option.
Enter your suggestions.
Tap Next to submit them.

In addition, look over this guide for more information on paying bills.

I hope all of these details that I gave helped answer your questions. If you have any other concerns, feel free to reach back out. Take care!

S

SarahCOAuthor

New Member

Thank you for your response.

That’s a bummer that I can sort bills in “pay bills” many different ways, except the one way that would actually be helpful to me.

I appreciate the advice to use the “expenses” tab. As far as I can tell, though, there’s not an option in the expenses tab for me to actually pay the bills, so I would still need to use the “pay bills” section. The only option I see is “schedule payments” which takes me to a page to sign up for QB bill pay. I just want to mark the bills as paid.

I specifically need to write a memo on the bill payment entry in QB, not on each individual bill.

I’ve left a lot of feedback, yet nothing seems to ever improve.

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