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vendors credits

Forum|Forum|11 months ago
July 24, 2025
1 reply
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I have credits from a vendor that I entered last year.(I'm unable to delete them because it will mess up everything)

They have sent me a check for ALL the credits. Question is: how do I apply the check to the credits?

Thanks

QuickBooks Desktop

Best answer by MGB4

I acknowledge the additional information you have provided, MGB4.

To record the check received from your vendor, you can create a bank deposit. Since the deposit cannot be directly linked to the vendor's credit, you can delete the vendor's credit after creating the deposit. This will ensure the refund is properly recorded and the vendor's credit is cleared.

To create the deposit, you can follow the step-by-step instructions shared by my colleague, @BabyB.

Alternatively, you can consider creating a Journal Entry (JE) to record the check and clear the vendor's credit. Please consult with your accountant to ensure the entry is accurate and aligns with best accounting practices for your business.

For further guidance, please refer to Scenario 3 that outlines The vendor sends a refund check that is not related to an existing bill: Record a vendor refund in QuickBooks Desktop.

Feel free to reach out if you need additional assistance or further clarification.

General Journal

Debit bank in amount of check

Credit Accounts payable

under NAME choose the VENDOR you got the check from. Save & close.

Go to Pay Bills. Choose that vendor and then apply the credits.

I hope someone see this who needs the help. This was SO MUCH easier than what I was told to do.

B

BabyB

QuickBooks Team

You'll have to create a bank deposit to link the check to the credits, MGB4.

Here's how:

Go to the Banking menu, then select Make Deposits.
If the Payments to Deposit window appears, select OK.
In the Make Deposits window, select the Received from dropdown and choose the vendor who sent you the refund.
In the From Account dropdown, select the appropriate Accounts Payable account.
In the Amount column, enter the actual amount of the Vendor check.
Enter the remaining information in the Deposit.
Select Save & Close.

The steps above offset the vendor credit. To close the status of the credit, follow the instructions 2 and 3 from Scenario 3 in this article: Record a vendor refund in QuickBooks Desktop.

Leave a reply below or create a new post on the Community page if you have other inquiries. We're always here to help.

M

MGB4Author

No, this does not work. I have tried that already. It does remove the credits. I need to apply the check to credits so the credits will be gone.

I

Irene R

QuickBooks Team

Creating the bank deposit from your vendor's check is the first step, MGB4. After that, you need to link it to the bill to clear the outstanding amounts and close it.

Here's how:

Go to the Vendors menu, then choose Pay Bills.
Check the Deposit that corresponds to the Vendor check amount.
Click the Set Credits tab and apply the Bill Credit you created earlier, then tap Done.
Select Pay Selected Bills, then click Done.

This thread is open if you have further questions about applying the check to your credits in your QuickBooks Desktop (QBDT).

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