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April 17, 2025
Solved

We have a credit balance in AP with vendor. We have applied invoices against the balance. The vendor just refunded us the remaining balance. How can I match the refund?

  • April 17, 2025
  • 3 replies
  • 22 views

The refund was sent to us via the credit card we have on file with vendor.

Best answer by Rainflurry

@pat114 

 

New > Credit card credit.  Select the vendor under the 'Payee" drop-down.  Select the appropriate cc under 'Bank/Credit account'.  Under 'Category', select A/P and enter the amount of the refund.  That puts the refund on your cc so you can match it, and also creates a "bill" that can be used to clear the outstanding A/P credit.  To clear the A/P credit, go to New > Pay bills and apply the outstanding credit to the "bill" created by the credit card credit.  

3 replies

Rainflurry
Level 11
April 17, 2025

@pat114 

 

New > Credit card credit.  Select the vendor under the 'Payee" drop-down.  Select the appropriate cc under 'Bank/Credit account'.  Under 'Category', select A/P and enter the amount of the refund.  That puts the refund on your cc so you can match it, and also creates a "bill" that can be used to clear the outstanding A/P credit.  To clear the A/P credit, go to New > Pay bills and apply the outstanding credit to the "bill" created by the credit card credit.  

pat114Author
April 17, 2025

THANK YOU!!

 

Have a great day!

Rainflurry
Level 11
April 17, 2025

Glad to help!