Where do I change the account that the merchant service fees go?

Forum|Forum|1 year ago
July 16, 2025
3 replies
139 views

For Quickbooks DESKTOP.

Where in the program do you change/assign the account that merchant services puts the CC fee in?

QuickBooks Enterprise Suite

NicoleAscencionS

Moderator

You can change the account by going to the Banking tab, Maverick.

Please note that if you're using the automatic match and record feature, the deposits and fees can't be recorded separately. QuickBooks records both together and shows them in the deposit and fees account set up in your deposit settings.

To change the account, here's how:

Go to the Banking menu, then Record Merchant Service Deposits.
Click Change your deposit settings.
In the Fees account dropdown, choose the account you track fees with.
From the Fees Bank for fees withdrawal dropdown, select the account to which the fees are charged.
Hit Save Settings.

For more details, visit this article: Automatically record bank deposits.

Feel free to get in touch with us if you have follow-up questions about payments.

Maverick2Author

Thanks for that info.

You may be saying the following in a different way, but we have automatch tuned on and the deposit and fee come into QBD as separate recorded line items.

JaneDave_I

QuickBooks Team

Thanks for getting back to this thread, Maverick.

You can only record both deposits and fees together within a single bank account. Once done, QuickBooks separates these transactions into distinct line items for easier tracking and management.

You can refer to the steps provided earlier by my colleague to change your preferred account associated with these transactions.

I'll share this article as well to provide answers to common questions regarding recording merchant service deposits: FAQS.

Feel free to reply to this thread if you need further assistance.

Sign up

Login with SSO

Let's get you signed in

Login with SSO