why does payroll expense have duplicate entries?

Hello, @ourmagnoliamercantile. There are several factors that could explain why you're seeing duplicate payroll expenses. This may include instances where another check was created within the same pay period, the system inadvertently added them due to incorrect payroll mapping, or entries that were added by the Online Banking system. I can see how crucial this is and let me help you take care of them.

Did you create another check within the same pay period? If so, we can review the Paycheck history report to see what the paychecks are for. If you identify any duplicates, we can edit the paychecks and then Delete them. Here’s how:

1. Navigate to Reports, then Standard reports.
2. Enter Paycheck history in the search field.
3. Click the Edit paychecks hyperlink.
   
4. In the Action column, click the dropdown and select Delete for any duplicates.
   

It’s also possible that these entries were automatically added by the Online Banking feature. In this case, we’ll want to undo those payroll entries, and then either match them or exclude them:

1. Go to the Transactions, then Bank transactions.
2. Hover to the Categorized tab.
3. Check those added checks, then click Undo. 
   

They should now be added under the For review tab. Please click each entry, then select Find match. Locate the matching entry within QuickBooks, then match both transactions. 

If you prefer not to keep these added transactions, you can Exclude them by following these steps:

1. Go to Transactions, then select Bank transactions.
2. Choose the For Review tab.
3. Select the checkbox of the transactions to exclude.
4. Press Exclude.
   

After fixing the duplicate entries, do you also need help paying and filing your taxes within QuickBooks? Feel free to read this article as a guide: Pay and file payroll taxes and forms in Online Payroll.

Additionally, Explore QuickBooks Payroll to elevate your payroll processing capabilities. Its features can assist you with managing employees' tips effectively.

Please let me know if you have more questions about managing the paychecks in QuickBooks. If you have concerns about your sales or expense entries, lay down the details below. I'm here to help.