How do I add employee leave taken from a current pay entry?

Hi trinawood, 

If you are looking to add Leave Taken to a pay run and link it to a current pay there is first the matter of checking the Leave Category payment method is set up correctly for this to work.

When checking the Leave Category's payment method is set up, you want to make sure it is set to. Depending on if the employee uses time sheets or not, you will want to check our payroll guide here  to see what payment setup suits the employee. After doing this, you are then read yo to add Leave Taken to the payrun by doing the below steps:

1. Open the Pay Run you wish to click on the employee for whom it applies, this will open the employee's pay run details.
2. Click on the blue Actions tab in the bottom right hand corner then choose the Take Leave option
3. When you click the Take Leave button, a new line will show under the Leave Taken heading.
4. You will then need to enter:
   • Leave Category (required)
   • Notes
   • Units Taken (required). The units will display as either hours, days or weeks and depends on how you have set up the leave category.
   • Then make sure you hit save. 

This will then show a breakdown of the earnings, show the hours they taken for leave, associated with the correct pay category e.g. casual or ordinary , along with the same rate for those leave hours taken.

Give this a try and let me know how you go or if you have any questions regarding the above steps. 

Thanks,

-Steven