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February 21, 2024
Question

Can I make a rule in QBO for an expense from credit cards with QBO integrations (Ramp, Divvy) to automatically allocate %’s of that expense to multiple classes in QBO?

  • February 21, 2024
  • 1 reply
  • 17 views
For recurring expenses on our credit card, we’d like to automatically allocate percentages to multiple classes in QuickBooks Online (QBO). Although credit card services like Ramp and Divvy allow us to allocate percentages of an expense to multiple classes in QBO, if it is a recurring expense we are unable to automatically apply the same allocation the next time we have that expense. We are wondering if there is a way to do this directly in QBO. We thought the rules feature might be the way, but we can’t seem to apply rules to expenses in QBO.

1 reply

JenoP
QuickBooks Team
February 21, 2024

Thanks for joining us here, joe-costa-securi. I'll share details to answer your questions about expense allocations and assigning them to classes.

 

The Bank Rules feature can only be used for transactions that are downloaded through online banking. For now, this is not applicable for transactions that are imported using third-party integrations. 

 

The integration on the other hand automatically matches receipts to the correct expense accounts. However, assigning them to classes during data sync is not available at the moment. 

 

I recommend sending feedback or a feature request about this to our product engineers. Here's how to share your product suggestions directly from your QBO account:

 

  1. Go to the Gear icon and select Feedback.
  2. Enter your comments or product suggestions. Then select Next to submit it to our product development team.

 

As a workaround, you can manually assign or split the expenses to multiple classes after downloading them in QBO. Let me share this article as a guide: Track Your Transactions By Class In QuickBooks Online.

 

I'll also share these articles in case you need more guidance when using the Class tracking feature: 

 

 

Feel free to post here if you have any other questions regarding integrating credit card transactions or third-party apps with QuickBooks Online, joe-costa-securi. We're always available and happy to help guide you with managing transactions from external platforms and services within QBO. 

February 21, 2024

Thank you for this response! As a quick follow up question, if we were to use a credit card issued by our bank would we then be able to use bank rules to automate the allocation of those credit card transactions to multiple classes?