HAVE VARIOUS CHART OF ACCOUNTS FOR DIFFERENT PAYROLL REIMBURESMENTS

You can set up payroll reimbursement items and assign specific expense accounts to track different types of payroll reimbursements in QuickBooks Online, pamelajfoss. Let me walk you through the process step-by-step.

To start, you’ll need to create or edit the reimbursement item(s) that will be used for payroll. Here's how:

1. Go to My apps and select Payroll tab.
2. Click Employees menu and select Edit payroll items.
3. From Pay types, select Start or Edit.
4. Click New payroll item, from Pay types choose Reimbursement.
   
5. Follow the onscreen instructions and click Done.

Once your reimbursement items are created, you can map these items to specific expense accounts in your Chart of Accounts:

1. Go to the Gear icon and select Payroll settings.
2. Proceed to the Accounting section and click the Pencil icon on the right-hand side.
3. Scroll down to the Wage expenses, Company Contribution Expense Accounts, and Employer tax expenses section.
4. Click the Pencil icon on the right-hand side.
5. Assign each payroll item to the different expense accounts in your Chart of Accounts.
6. Click Done.

For more details on updating your payroll accounting preferences, open this article: Update your payroll accounting preferences.

However, if you're using account numbers for your Chart of Accounts to organize and identify your payroll reimbursement accounts, you can enable and customize this feature. For more details, you can visit this article: Use account numbers in your chart of accounts.

If you meant something else or have any follow-up questions with payroll reimbursements, feel free to reach out. I’m here to help.

Hi pamelajfoss,

I’m following up to see if the solution we provided worked for you. Did it resolve the issue, or are you still experiencing difficulties?

I'm happy to assist further if you need any more help.