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jbeattie6238
April 6, 2021
Solved

How do I pay bills by check instead of online payment in QuickBooks Online?

  • April 6, 2021
  • 8 replies
  • 102 views

 

I still mostly pay bills with a check. QB now defaults to online payments and now cannot opt out. Am I missing something here?

QB used to allow me to write a check, now it constantly reverts to online payments which I don't want to use all the time. When I used to click on "schedule payment" it would allow me to choose my bank and handwrite a check. Not all my vendors accept online payments. Prefer mailed check.

Best answer by cody_a

Yes, you can still pay by check! QuickBooks Online hasn't removed check payments. It just defaults to showing online payment options first when you set up a bill. When you pick a bank account instead of an online payment method, QuickBooks records and prints a standard check for you instead of processing an electronic payment.

Pay a bill by check

  1. Select + New, then Pay bills.
  2. From the Payment account dropdown, choose the checking or savings account you're paying from. This is what unlocks the Starting check no. field and tells QuickBooks you're writing a check, not paying online.
  3. Select the payment date and the bill or bills you want to pay.
  4. Enter the amount for each bill, then select Save.


Because you picked a bank account rather than an online payment method, this creates a check payment. Your vendor won't get an electronic payment, and you'll print and mail the check yourself.


Print the check

  1. Go to Expenses & Bills, then Expense transactions.
  2. Select Print checks, then open the check you just recorded.
  3. Select Print check to print it now, or Print later to add it to your print queue.
  4. Choose your check type, standard or voucher, and follow the print prompts. Standard checks print three to a page, and voucher checks print one check with stubs.


If you already paid a vendor by handwriting a check outside QuickBooks, use Mark as paid from the bill's Action column instead. That records the payment as already settled without sending it through an online payment method.

Learn more: 

 

Got more questions about paying vendors by check? Just ask below.

8 replies

JessT
JessTModerator
Moderator
April 6, 2021

Hi there, jbeattie6238.

 

You can choose the Paper Check option, and we'll mail the check to your vendor's address.

 

 

If online payment or the above option is not applicable for some of your vendors, simply save and close their bills and not choose the Save and schedule payment option when you create them. Then, mark them as paid and print the check yourself.

 

 

If you have other questions in mind, feel free to go back to this thred.

J
jbeattie6238Author
April 6, 2021

Hi Jess - I prefer to write my on checks most times.  I used to have no problems doing this with QB, but now when I "save and schedule" payment, it goes straight to online services.  Not options for writing my only check and setting Bill as paid.  I wonder why they got rid of this option?  We cant be the only small business that still writes their own checks mostly.

AlexV
AlexV
Level 10
April 6, 2021

Hello jbeattie6238!

 

QuickBooks Online is now partnered with online payment service providers to offer you new options to settle your bills. Bill Pay by Melio is one of those.

 

I understand that you don't want this feature and you prefer to simply write a check. While we're unable to disable this option, you can follow the steps shared by JessT, by clicking the drop-down arrow so you can select the Save and close or Save and new button.

 

Also, I've added these links if you need a supplier or other financial reports:

 

Keep on posting here if you need anything else. We'll respond as soon as we can.

cody_a
cody_aCommunity ManagerAnswer
Community Manager
August 25, 2026

Yes, you can still pay by check! QuickBooks Online hasn't removed check payments. It just defaults to showing online payment options first when you set up a bill. When you pick a bank account instead of an online payment method, QuickBooks records and prints a standard check for you instead of processing an electronic payment.

Pay a bill by check

  1. Select + New, then Pay bills.
  2. From the Payment account dropdown, choose the checking or savings account you're paying from. This is what unlocks the Starting check no. field and tells QuickBooks you're writing a check, not paying online.
  3. Select the payment date and the bill or bills you want to pay.
  4. Enter the amount for each bill, then select Save.


Because you picked a bank account rather than an online payment method, this creates a check payment. Your vendor won't get an electronic payment, and you'll print and mail the check yourself.


Print the check

  1. Go to Expenses & Bills, then Expense transactions.
  2. Select Print checks, then open the check you just recorded.
  3. Select Print check to print it now, or Print later to add it to your print queue.
  4. Choose your check type, standard or voucher, and follow the print prompts. Standard checks print three to a page, and voucher checks print one check with stubs.


If you already paid a vendor by handwriting a check outside QuickBooks, use Mark as paid from the bill's Action column instead. That records the payment as already settled without sending it through an online payment method.

Learn more: 

 

Got more questions about paying vendors by check? Just ask below.

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