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S
Squiggle
October 7, 2023
Solved

How do I pay multiple bills to the same vendor in one transaction using QuickBooks Bill Pay?

  • October 7, 2023
  • 19 replies
  • 186 views
We have just changed from bill.com to QB bill pay as the two stopped syncing. I can no longer select multiple bills to pay in one transaction to a vendor. Please help!
Best answer by cody_a

You can select several unpaid bills for the same vendor and schedule them for payment together in one action, rather than working through them one at a time. Here's how to do it in QuickBooks Online:

  1. Go to All apps, then select Expenses & Bills, then Bills.
  2. Select the Unpaid tab. (If you don't see the bill you're looking for there, check For Review.)
  3. Check the box next to each bill you want to pay. Once you've selected more than one, a batch option appears in the table header.
  4. Select Schedule payment from that table header.
  5. Choose the bank account to pay from, your payment method (ACH bank transfer or a mailed check), the withdrawal date, and payment speed, then confirm the amount for each bill.
  6. Select Continue, review the payment details, then select Schedule payment to finish.


You and your vendor will both get an email confirmation once the payments are scheduled, and another once they start processing.

How many bills you can batch together at once depends on your Bill Pay plan. Bill Pay Basic lets you select up to 20 bills at a time, while Bill Pay Premium and Bill Pay Elite raise that limit to 50.

One distinction worth keeping in mind: scheduling a payment through Bill Pay is different from marking a bill as paid. If you already paid a vendor outside QuickBooks, such as with a handwritten check, use Mark as paid from the Action column instead. That records the payment in your books without sending anything through Bill Pay, and it won't trigger a payment email since no online payment was made.

Learn more: Pay bills with QuickBooks Bill Pay


​​​​​​Have more questions about setting up or managing your bill payments? Drop a reply below.

19 replies

J
jeanbiverly_
October 7, 2023

Thank you for reaching out to the Community, @Yoni.

 

Let me guide you on how to pay multiple bills in one transaction using QuickBooks Bill Pay. The following are the steps:

 

  1. Sign in to your QuickBooks Online account.
  2. Click the +New button.
  3. Under the Vendors column, select Pay Bills Online.
  4. Check the boxes of the bills you want to pay.
  5. Click Next.
  6. Review all the payment details.
  7. In case you need to make updates, you can select Edit details.
  8. Hit Submit payment to hand in your scheduled payments.

 

Additionally, I suggest these articles related to QuickBooks Bill Pay that you can use in the future:

 

 

Please don't hesitate to reach out if you have any follow-up concerns. I'm here to assist. Have a good one!

S
SquiggleAuthor
October 7, 2023

Hi Jean, I did as suggested but there is no 'pay bills online' under Vendors so I clicked on 'Pay Bills' but after attempting a multiple bill payment to one vendor all that came up was 'bill is marked as paid'. Now I am unsure if QB bill pay has sent a check or if QB just marked the bill as paid. I have not received an email notification so assume it's just marked the bills as paid?
Until very recently all bills were paid via Bill.com but when the 'pay bills online' link disappeared we signed up to QB Bill Pay and now the only way I seem to be able to pay via QB Bill Pay is per bill using the schedule payment option rather than pay per vendor. Would you please further advise?
Right now we are looking to cancel the QB Bill Pay subscription and revert to Bill.com even though that is significantly less convenient, it does at least hold all the vendor and contractor banking information.

C
CamelleTModerator
Moderator
October 8, 2023

Hello there, Yoni. I'm here to assist you regarding your concerns with your bill payments. 

 

My colleague previously provided you the steps on how to pay bills under the Vendors column. I'd like to clarify that what you were seeing which is the "pay bills" option is correct not the "pay bills online". For you to verify whether the bill which were "marked as paid" is accurate, you can:

 

      1.Go to the left navigation panel, Click Expenses.

      2.Choose Bills.

      3.Under Bills, you can see the paid and unpaid list of transactions.

      4.In the action column, you can click show payments.

      5.You can also click the dropdown button ▼ beside show payments to view/edit bill and delete bill. 
 

In QB Bill Pay, if you create a new bill, you will have the option to schedule the bill right away by clicking Save and Schedule Payment. For an unpaid bill, you can schedule them directly from Expenses, Vendors, or Bills. In the Payment account in QuickBooks dropdown▼, select the corresponding account from your QuickBooks Chart of accounts to sync your payment information accurately in your QBO account.

The pay multiple bills per vendor and have it "marked as paid" directly is available when you use the "pay bills" under the Vendors column in QuickBooks Online (QBO) which my colleague have shared the steps to above.

 

I'll share this article to give help you track bills and record payments in QBO: Enter and manage bills and bill payments in QuickBooks Online (intuit.com).

 

I hope I clarified your concerns. If you need further help regarding your bill payments, feel free to reach out. We are always here to help.

cody_a
cody_aCommunity ManagerAnswer
Community Manager
August 24, 2026

You can select several unpaid bills for the same vendor and schedule them for payment together in one action, rather than working through them one at a time. Here's how to do it in QuickBooks Online:

  1. Go to All apps, then select Expenses & Bills, then Bills.
  2. Select the Unpaid tab. (If you don't see the bill you're looking for there, check For Review.)
  3. Check the box next to each bill you want to pay. Once you've selected more than one, a batch option appears in the table header.
  4. Select Schedule payment from that table header.
  5. Choose the bank account to pay from, your payment method (ACH bank transfer or a mailed check), the withdrawal date, and payment speed, then confirm the amount for each bill.
  6. Select Continue, review the payment details, then select Schedule payment to finish.


You and your vendor will both get an email confirmation once the payments are scheduled, and another once they start processing.

How many bills you can batch together at once depends on your Bill Pay plan. Bill Pay Basic lets you select up to 20 bills at a time, while Bill Pay Premium and Bill Pay Elite raise that limit to 50.

One distinction worth keeping in mind: scheduling a payment through Bill Pay is different from marking a bill as paid. If you already paid a vendor outside QuickBooks, such as with a handwritten check, use Mark as paid from the Action column instead. That records the payment in your books without sending anything through Bill Pay, and it won't trigger a payment email since no online payment was made.

Learn more: Pay bills with QuickBooks Bill Pay


​​​​​​Have more questions about setting up or managing your bill payments? Drop a reply below.

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