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wcc-dtla-gmail-c
July 17, 2020
Question

How to manage multiple businesses in a single Quickbooks?

  • July 17, 2020
  • 23 replies
  • 183 views
I want to manage my few stores in one business.

23 replies

ShiellaGraceA
Level 9
July 17, 2020

Welcome to Community, @wcc-dtla-gmail-c.

 

I have just the information you'll need to manage multiple stores in QuickBooks Online (QBO). First, you'll have to sign-up for a new account to add your new stores. QBO requires one subscription per business or company.

 

You can visit this link for details in signing up: https://quickbooks.intuit.com/

 

Then, use your existing Intuit ID as your login credentials in your new account. This way, you'll be able to manage multiple companies in one account. Here's how:

 

  1. Go to https://quickbooks.intuit.com/.
  2. Choose your plan and select either Buy Now or Free 30-day Trial. 
  3. Enter your current User ID or Email address (see image below).
  4. Click the Sign in link, then Continue.
  5. Follow the next steps that'll guide you through in setting up your new account.

Once you're done, sign-in to your QBO account to see your QuickBooks companies and simply switch from one company to another. Please see this how do I switch companies and create or add another company articles for more information. 

 

I'm also attaching this article about moving your list which I'm sure you'll find helpful. It contains detailed steps to save you from having to set up the items from your lists one by one.  

 

That's all there is to it. Stay in touch if you have other questions or concerns. We're just a comment away. Thanks for joining us today and I wish you have a great weekend ahead.

 

    bca1313
    March 21, 2021

    Am I understanding correctly that you have to pay for a new subscription for each entity?  So you would need to pay for a number of subscriptions and keep switching between them?

    katherinejoyceO
    katherinejoyceO
    Level 9
    March 21, 2021

    Welcome to this conversation, @bca1313. Yes, you'll have to subscribe to your other company.

     

    You can use the same UserID for your multiple companies. You will then see the companies listed when you sign in. Then, QuickBooks asks which company file you want to open. 

     

    To switch between companies when you're in QuickBooks, select Settings, then select Switch company.

     

    For future reference, feel free to visit the QuickBooks Blog. It helps to see the latest news and updates about the product,

     

    I'm always around here to help if you need more assistance. Feel free to post some more.

    Fiat Lux - ASIA
    Fiat Lux - ASIA
    Level 14
    July 18, 2020

    @wcc-dtla-gmail-c 

    Should you have multiple stores with the same tax id, utilize the Class feature available in QBO Plus or Advanced. Otherwise, you may open a new QBO account as mentioned by ShiellaGraceA 

    https:// quickbooks.grsm.io/US

    https:// quickbooks.grsm.io/us-promo

     

     

    lucy87
    March 27, 2021

    I have the same question. My company is selling 3 different products. Can I use one QB account or I have to create 3 accounts? Thank you!

    Adrian_A
    Adrian_A
    Level 8
    March 28, 2021

    We can use one QuickBooks account, lucy87.

     

    With QuickBooks Online Plus and Advanced, we can track as many products with its quantity. Let me guide you on how to turn this feature on.

     

    1. From the Gear icon, select Account and settings.
    2. Go to the Sales tab.
    3. Click the Products and services section.
    4. Toggle Show Product/Service column on sales forms.
    5. Turn on both Track quantity and price/rate and Track inventory quantity on hand.
    6. Click Save and then Done.

     

    Afterward, you're good to add the items. I've added these references as your guide: 

     

     

    There you have it, lucy87. I'm just around if ever you need help about inventory tracking. Be safe!

     

    lkarch
    September 13, 2021

    Hi, 

    I have one bank account from where I operate my personal expenses and a small sole proprietor business.
    My business has 4 different departments (1 services and 3 products).
    I would like to separate the personal budget & cashflow from the business aspects.
    The 4 different departments (1 services and 3 products) I would like to track time/vs income and stock/sales & expenses separately to determine where investment and time should be spent. 
    I have QB Online. Please advice if this is the best option for my needs? 
    I don't want to pay for 5 subscriptions. 
    Thank you. 

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