I have a vendor with two expense categories (food and supplies). How to set that up?

Hi there, nikki_thailand.

At the moment, you can only assign one default expense category to a supplier. As a workaround, you can use the vendor's account number will group your vendor's list for easy reference.

For example, if you have three ATT accounts with different account numbers, you can set up the vendor names as follows.

• ATT #3245
• ATT #4567
• ATT #7765

Here's how to select an expense account for a vendor.

1. Go to the Expenses menu and select Vendors. 
2. Click the Edit menu.
3. Go to the Accounting section and choose an expense account under the Default expense account drop-down. 
4. Click Save.

This will auto-populate in the Category details section when creating a vendor transaction like bill, expense, or check. 

If you need a total balance amount for the vendors, you can run and customize the Vendor Balance Detail report. This report will give you the balances for every sub-vendor, and its total at the bottom.

If you don't want to set up suppliers using account numbers, you simply remove the expense account from their profile. Just select an expense account when you create an expense or bill.

In case you have duplicate suppliers, here's what you need to do: Merge duplicate accounts, customers, and vendors in QuickBooks Online.

Stay in touch with me by leaving a comment below if you need more help with assigning an expense category to a vendor. I'm always right here to help you.