I need the exact dates and hours an eployee used PTO last year

You can use the Class tracking feature and the Time Activities by Employee Detail report in QuickBooks Online to get the exact details you need.

First, ensure that class tracking is turned on. Then, go to your weekly timesheets and assign a specific class to the paid time off row and a different class to the holiday hours.

To filter your report, here's how:

1. Go to Reports on your left-hand menu.
2. In the search box, type Time Activities by Employee Detail and click to open it.
3. Change the Report period dropdown to last year or manually set your date range.
4. Click the Customize button in the top right corner.
5. Under the Filters, click the Filter by dropdown and select Class.
6. Set Condition to equals.
7. In the Value dropdown, select the class you use for paid time off.
8. In the Columns dropdown, ensure Class is selected, then click Apply changes.

This generates a clean list showing only the PTO dates and hours. To save time later, click Save as at the top of the screen to save these report settings.

I'll keep this thread open if you have other questions or concerns.

There isn't a single default report in QBO that gives you exactly what you're looking for, but you can get close with a couple of workarounds:

Option 1: Time Activities by Employee Detail reportGo to Reports → Time Activities by Employee Detail. Filter by the employee name and date range (last year). This will show every time entry including the date and hours. The catch is it won't separate PTO from holiday pay without additional filtering.

Option 2: Use the Payroll Details reportGo to Reports → Payroll Details → filter by employee. This report breaks down each paycheck including PTO amounts and hours. Not as granular as individual dates, but you can see the PTO taken per pay period.

Option 3 (most accurate): Export to ExcelRun the Time Activities report as above, export it to Excel, then filter by the Pay Type column ("Paid Time Off"). Since you're already using a specific pay type for PTO, this should give you just the PTO entries with dates and hours. You can remove holiday entries manually since they use a different pay type.

The Excel export route is what I'd recommend — once you filter by the PTO pay type column, you'll have the exact dates and hours.