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March 19, 2026
Question

Invoices posting to check register

  • March 19, 2026
  • 2 replies
  • 5 views

Has anyone experienced their invoices suddenly being posted as payments in their check register? It’s also correctly posting to revenue and accounts receivable but somehow it’s also posting as a payment in my check register. Intuit seems to not be able to figure this out.

2 replies

QuickBooks Team
March 19, 2026

Hi, @DLayson. If an item is linked to a Checking account, it will post to your bank register immediately. We need to change it to an Income account, so it stays in your Invoices/Accounts Receivable (A/R) and not as a payment.

 

Here's how:

 

  1. Go to the Gear icon.
  2. Under List, click on Product and Services.
  3. Select the item you used in creating your Invoices.
  4. Click on Edit.
  5. Scroll down to the Sales section.
  6. In the Income account, review and set it to the appropriate account..
  7. Save and Close

 

After this correction, your transactions will properly show as invoices instead of payments.

 

Please respond to this post if you have additional concerns.

QuickBooks Team
March 23, 2026

Hi, @DLayson.

 

Just checking in to see if the solution we shared worked for you. Did it fix the issue, or are you still having trouble? I'm happy to help if you need any further assistance.