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Omer_S
August 4, 2025
Question

Purchase Order Report (open POs as well as closed POs)

  • August 4, 2025
  • 5 replies
  • 163 views

Is there a report in QB Online Advanced that shows list of all POs created during a period (i.e. open POs as well as closed POs), not just open POs. Thanks in advance.

5 replies

EduardA
EduardAQuickBooks Team
QuickBooks Team
August 4, 2025

Yes, there is, @Omer_S.

You can run the Open Purchase Order List report to see all POs created during a specific period. Just make sure to enable the PO Status column and add Closed to the filter.

 

Here's how:

 

  1. Go to Reports, then select Standard reports.
  2. Find the Open Purchase Order List in the report search box.
  3. Adjust the report period.
  4. Click on Columns option, then put a checkmark for PO status.
  5. Go to the Filter option, then add Closed for the PO status condition.

 

Here is a sample result for your reference:

 

If you have additional questions, don't hesitate to leave a comment below.

Omer_SAuthor
August 29, 2025

Thanks. If i need a PO detail report (not the summary report you have shown) that shows both open and closed POs, is that report available? PO detail report shows line-item level info for all POs. The issue is that this report does not have a filter for "PO status" that would help be select both open and closed POs.

Irene RQuickBooks Team
QuickBooks Team
August 29, 2025

You're correct that the Open Status column is unavailable in the Open Purchase Order Detail report, OmerS.

 

The Open Status feature is only included in the Open Purchase Order List because the status is tied to each transaction rather than individual line items. For this reason, it is not an option in the Open Purchase Order Detail report.

 

If you need both sets of details in a single report, we suggest exporting the reports to Excel and combining them manually.

 

Here's how:

 

  1. Log in to your QBO account.
  2. Look for the two reports individually in the search bar.
  3. Click the printer icon located in the top right corner, and then select the Print tab.
  4. Store the file in a location that’s easy to access, such as your Downloads folder or desktop.

 

Feel free to use this thread to ask any additional questions about managing purchase order reports in QBO.

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