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August 27, 2025
Question

There’s administration users that I did not set up … are those part of qb or someone has access to my account

  • August 27, 2025
  • 1 reply
  • 4 views
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1 reply

QuickBooks Team
August 27, 2025

Hello, Nlanderos261. Welcome to the QuickBooks Community. 

 

Yes, those are generated by QuickBooks or internal system users that the program automatically creates to handle some tasks. You might see a couple of different Administration users in QuickBooks Online. They're not a security risk and are necessary for the software to function correctly. I'll explain what each one does below. 

 

If you see Online Banking Administration, it means QuickBooks automatically made a change related to your connected bank accounts.

 

If you see System Administration, that's QuickBooks making an automatic change. It happens when you connect an app, when a change made affects other records, or when you have recurring transactions set up.

 

To learn more about other users created by QuickBooks, you can view this article: Use the audit log in QuickBooks Online.

 

Feel free to reach out to us using the Reply button if you have any other questions or concerns about QuickBooks.