QuickBooks Online makes it intuitive to create Bills and match them with Bill Payments. These functions allow you to manage your accounts payable with ease. I want to ensure that you're able to find the bills to be paid.
To make sure that invoices you receive from suppliers are tracked properly within QuickBooks Online, you'll want to enter them as Bills rather than posting the transactions with journal entries. If entered as a journal entry, the transactions will appear within the Account Payable sub-ledger, but not within the Pay Bills screen. The steps to enter your bills are the following:
Select + New.
Select Bill.
From the Supplier dropdown, select a supplier.
From the Terms dropdown, select the bill's terms. This is when your supplier expects to be paid.
Enter the Bill date, Due date, and Bill no. as they're recorded on the bill.
Enter the bill details in the Category details section. From the Category dropdown, select the expense account you use to track expense transactions.
If you've already performed these steps and they still don't appear in Pay Bills, confirm that the date range of the Pay Bills screen is correct. The Filter button allows you to select the applicable date range and search by a specific payee.
Another possibility is that a payment may have already been recorded in QuickBooks Online for the two bills. You can confirm whether a bill has been set to paid within the system by going to Expenses and locating the bills. From there, check the Action column to see what the blue hyperlink says. If it says Make payment, then no bill payment has been generated for the bill yet. If it says View/Edit, then that means a bill payment was already created for this bill.
Please let me know if I can help with anything else!
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