would like to access my employees w2 and email them

Yes, you can access your employees' W2s in the QuickBooks Online. The steps may vary depending on how the forms were filed.

If you have e-filed the forms in QuickBooks Online, or we filed them for you, you can follow these steps:

1. Go to Taxes on the left menu, and select Payroll Tax.
2. Click the Filings tab.
3. Go to the Filing resources section.
4. In the Archived forms page, look for the W2s.
5. Click View, and download a copy.

If the forms were filed manually, you'll have to archive them first. After that, you can already view the forms. You can check out this article for the detailed information: View your previously filed tax forms and payments.
 

Once you have downloaded the W2 copies, you can now email them to your employees.

Are you looking for ways to take your QuickBooks Payroll experience to the next level? I'm excited to share that you can Explore QuickBooks Payroll. They are here to help you manage your payroll data such as forms and taxes. Let us support you on your journey to payroll success.

Moreover, you can also invite your employees to use Workforce so they can view their W2s online. Check this article on how to do it: Invite your employees to QuickBooks Workforce to see pay stubs, W-2s and more if you use QuickBooks Online Payroll.

After taking those steps above, you can already email the W2s to your employees. We're still here to help you ensure you have all the information you need.