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November 24, 2025
Question

matching a bank transaction to a bill which differs in amount due to card charge?

  • November 24, 2025
  • 1 reply
  • 3 views

if i have paid £3884.06 from my account but the invoice is £3883.84 and im assuming a merchant fee has been added for paying by card how do i match them? I vaguely remember that its something to do with adding a line on for the charge but not sure.

1 reply

Clark_B
QuickBooks Team
November 24, 2025

You’re on the right track, @FOS1. You can use the resolve difference function to record the fees when matching the downloaded payment to the bill.

 

Here’s how:

 

  1. Go to the Transactions menu and select Bank Transactions.
  2. Locate the specific bank transaction and click Find Match.
  3. In the section labeled If needed, resolve the difference, select it.
  4. Enter the discrepancy in the Amount field and fill in the other fields, such as Payee and Category.
  5. Once done, click Match.

 

If you have any other concerns, please feel free to click Reply.