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June 27, 2025
Question

Pre sets for uploaded receipts / bills using the forwarding email

  • June 27, 2025
  • 1 reply
  • 4 views

We forward all bills and receipts to QBO using the email forwarding feature, then I review them once or twice a week. However, the pre-sets don’t seem to work. Even though I’ve set default expense categories and payment terms for each supplier, I still have to manually update these on every bill or receipt, which is time-consuming when handling 50+ entries. Shouldn't selecting a supplier automatically apply their saved defaults?

1 reply

QuickBooks Team
June 27, 2025

Even if you have set default expense categories and payment terms for your suppliers, after uploading your receipts and bills to QuickBooks, they are still not included in your books, Ascot.

 

You should review, edit, add, or match these with existing transactions. Here’s how you can do it.

 

  1. Go to the Transactions menu, then select Receipts.
  2. In the For review tab, you can examine your uploaded receipts and bills. QuickBooks will notify you if it finds any existing transactions in your records that match the uploaded receipts or bills.
  3. Check the labels in the Action column to determine your next steps.

 

For more information, visit this article: Upload your receipts and bills to QuickBooks Online.

 

Now that your bills and receipts are in QuickBooks, you can review and categorise them into the correct accounts.

 

Feel free to drop by if you have any further questions about receipts or any issues related to QuickBooks. We’ll be around the corner to lend a hand for help. Have a good one!